Corodata has become the West Coast’s largest privately operated Records Management firm by listening to clients. Each of our services has a client to thank for its presence on our menu. Quite simply — They Asked For It, They Got It! (Now, you can too!)

Californians have entrusted Corodata with their most prized possessions since 1947. Since the 70’s, Corodata has been owned by a family that is still very active in the day-to-day management and operations, with a whole new generation coming up to speed to carry on these traditions.

When compared to others in our industry that have to report earnings to Wall Street investors or demanding private equity firms, both trying to wrestle every once of profit out of an organization, Corodata stands apart. We can invest in people and technology because they are right for the future, thinking long-term results in long-term relationships between clients, employees, and the company.

Although Corodata is certainly big enough to use impersonal yet efficient call centers and mandated company forms, our customers have told us they want flexibility and familiarity above all else. We accept every conceivable form of order – fax, phone, email, company form, automatically imported downloads, and our own awesome web portal.

Each of our four service locations handles their own client needs. These great service professionals know a Rush by the tone of their “friends” voice most of the time.

Our drivers become a part of your office environment. The same drivers come to your door for delivery and pick ups. They route their own day to minimize disruption of your office as much as possible. You’ll love them!

Everyone from the folks in the warehouse to the driver in your hallway, and all the managers and staff helping them out, realize how great of an honor it is to be trusted with your sensitive material. We treat each piece of paper as if it were our own information.

Corodata utilizes a low cost, high volume operation that matches the space and resources your account will use to the price you are charged. We have no Minimum Service Charges, no Administration Fees, no Report Charges…

Prospective clients that are using a Records Center currently can expect 25% or greater savings at a minimum, and over 50% in some cases. Whether big or small, everyone saves with Corodata. We are happy to help you compare a month’s costs anytime.

If you are not using a Records Center, studies and logic show that you are still using plenty of cash to manage your files. Office space (rent), self/public storage charges, employee downtime and energy, basement space, file cabinets, etc. all cost your firm. Our system outsources and minimizes these charges to the smallest, most affordable increments, where you buy just what you need, when you need it.

Whether you have a government agency or legislation (HIPAA, FACTA, SOX, SEC, FDA etc.) or just your own internal audit requirements, every business is held accountable for the safekeeping of confidential business, health and personnel records. Threats are everywhere and they focus on the easiest prey – where they know it to be. Getting information off-site into a virtually anonymous environment with audit trails, security, and point-to-point scanners and tracking is vital to your firm proving it acted reasonably with this information.

Corodata impresses Auditors daily with its internal controls, security, and database of information.

Only you know what the value of this compliance can be on your particular information, but it probably helps to know it comes at no extra charge over our already great storage value.

Don’t worry if you aren’t organized now, we’ll get there together. Clients tell us all the time how using our service not only allows and encourages them get their information in order, but also that once they started it was so easy to stay organized.

Whether you use our complimentary web portal or not, our team can help you in so many ways. We can help you implement your retention schedule, run reports on usage, and manage your expense. You’ll be able to retrieve just the information you need, right when you need it, know that when it’s sent back – we’ll know right where to put it and find it again if needed.

Don’t fear the start up of this journey, we’re experts and we’ll hold your hand (figuratively) through the whole process.

Corodata practices the Six Sigma techniques to manage and improve some of its most critical internal and external processes. From Rush Delivery success ( 99%+) to customer satisfaction scoring to how many cartons were shelved per hour, Corodata measures everything with an eye towards improving our company and passing on savings to clients.

In this data-driven culture, Corodata leads the way among Records Centers. By comparing the different service centers, we can identify and transfer innovative techniques developed by the people who do the work – always the best source.

Corodata has invested tremendously in technology and equipment that tracks the journey of your files along every step of their journeys back and forth to the warehouse and your office. We barcode and scan boxes and files wirelessly in real time, record mileage and GPS locations, and much more.

The facilities and vehicles of Corodata are thoroughly engineered, maintained, and inspected to ensure compliance with our security standards.

Our employees are all thoroughly background checked, continuously trained, measured, monitored and evaluated, including their “can do” attitude.

We have the latest in video surveillance technology, including digital storage, remote access, keyless/auto-locking doors, etc…

Most importantly, our people understand that the documents you are entrusting to Corodata deserve the very best care we can provide, and treat each sheet as if their own information was in their hands.

Corodata achieves Workers Comp ratings that are unheard of for an industry based on heavy lifting and driving. We do this through great training and careful workers.

Our client’s safety is a huge concern to us as well. We do the lifting so you don’t have to. No more storage units, trips to the basement, stacking paper to the roof.

Our warehouse racking is based on only stacking boxes three units high, above this level is risky for the cardboard below.

We prepare diligently and test constantly for emergencies. Our disaster recovery plan addresses everything from data issues to natural disasters.

Operation Managers compensation is tied to and affected deeply by compliance with the strict protocol established by either Corodata or the various international trade groups to which we belong, like ARMA, NAID, PRISM and more.

Helping Keep California GREEN

Environment in its own operation, we are even happier to help its clients meet and exceed their goals to preserve the precious resources we all enjoy.

Recycling

The clearest way we all help Mother Earth is the recycling of the paper on which your information is printed and stored or given to us to shred. Rest assured that any information is shred prior to recycling under a very strict chain of custody and in a manner that meets or exceeds NAID standards. Hard drive and other non-paper materials are recycled to the best of our ability as well. Corodata cartons are made of recyclable materials and recycled themselves after they have served their purpose.

Energy Conservation

As pioneers in the information management industry, minimizing fossil fuel consumption and electricity usage is a top priority at Corodata. Through a variety of methods and equipment, Corodata helps conserve resources for our grandchildren’s grandchildren.

Between our low emission fleet of delivery vehicles, our use of isolated lighting within the warehouses only when needed, and virtually no climate control expense for our geographically blessed locations, we have taken every step into account.

To learn more about how we help you meet your green goals, please contact us today.