Pros/Cons of Record Storage at a Self Storage/Warehouse

Weighing the Pros and Cons of Records Storage At Self-Storage Units or a Typical Warehouse

Renting a storage unit at a self-storage facility or renting some space in a warehouse is an option that some businesses choose. Beware of the false sense of security of the “Out of Sight, Out of Mind” approach. Just because you have removed all those boxes from daily view does not mean they are adequately protected. While self-storage units or typical warehouses offer advantages over keeping in-house records, they also pose many disadvantages.



  • Less expensive than renting more office space
  • Gets vital records off-site
  • Provides some control of access
  • More space in the active office area



  • Retrieving files takes employees away from their core responsibilities
  • Higher risk of worker’s compensation issues due to your employees lifting heavy boxes
  • You are charged for unutilized space
  • Mileage reimbursement for employees who are asked to travel
  • No knowledge of what is being stored next to you
  • No guarantee records will be kept well organized and identified to facilitate access and retrieval
  • Puts records at risk by storing them on the floor or on wooden pallets instead of shelving
  • Inadequate pest control
  • Inadequate fire protection
  • Lack of segregation of Record Storage from other warehouse operations
  • Lack of security to monitor files

Did you know?

It can cost 250% as much to store a file carton in self-storage units than to store in an off-site Record Storage center like Corodata. Click here for the pros and cons of Record Storage centers.

To discuss your Record Storage needs, please call Corodata today at 888-238-8088 or contact Corodata by online form to begin a conversation.

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