Spreading the Shredding: 3 tools to help CA businesses keep data safe

A dumpster diver comes across tossed patient records, including medical histories and social security numbers. Police are called when a worker in an office park notices someone suspiciously dumping boxes of documents. A man on a walk discovers stacks of invoices with social security numbers strewn on a sidewalk. Unusual? Hardly.

Do a quick web search on “data breach,” and an astonishing 15 million searches pop up.

In California, the grim reality is that data breaches have skyrocketed in the past four years.

Stories of sensitive material—social security numbers, patient histories, credit card data—being thrown carelessly away before being destroyed continue to make headlines. A recent state law update now requires that agencies with data breaches impacting 500 or more people must notify those affected. And the numbers are shocking, with some 24 million records at risk last year alone.

You have the power to keep your customers’ data safe

While ultimately, each company is responsible for handling its sensitive data securely, Corodata, the largest independent records management company in California, can help get you there.

Corodata’s campaign to build “Shred Awareness” among California’s businesses has been growing. Corodata has accomplished the following:

  • taking an active role in building awareness on the importance of shredding
  • making sure businesses understand their own role in storing, securing and shredding their documents
  • providing easy and accessible tools that businesses can use to tighten the security floating around the office
With so much at risk for customers and businesses, here are some ways for you to take charge:

1.

Take a Crash Course on Document Shredding

Pop quiz: Could your staff pass a crash course on document destruction? After all, there’s no alarm that sounds when a piece of paper containing someone’s personal information crosses an employee’s desk. To get everyone up to speed, you can hold a “5 Step Crash Course” we created for employees.

This includes: bringing “shred awareness” to the company culture, starting with employee orientation and training; swapping out recycle bins with shred bins; and reminding staff to always shred documents with personal data. To keep data security top of mind, refreshers are key.

Pro Tool:

Download the what to shred poster and display in high traffic areas, like the break room or hallways. Get the updated version now.

2.

Simplify with a “Shred Everything” Policy

One way to bypass the guess work on whether a document should head to the shredder or the recycling bin: Simply shred all paper. Pros for a shred everything policy include no guesswork, reduced worry that sensitive material will fall into the wrong hands, and it’s a snap to train.

Pro Tool

Shred Everything Policy Checklist

3.

Hold a Shred Day

Shred Days are a service from Corodata that help companies all around California raise awareness, with customers and employees, about the dangers of identity theft and the importance of safely shredding confidential documents.

Corodata can come to you for an onsite shredding event. All sensitive records can be shredded and taken away in one day. Think of it as a Spring Cleaning for all those super sensitive documents that are building up.

In addition to providing this service to businesses, Corodata has also participated in community events, like the Shred Day for Poway High School on May 10th. Not only did we work with Poway High School to provide valuable shred services to the community, we helped them raise over $1,000.00.

Pro Tool

Head here to set up your Shred Day