Three Data Management Must-Dos

Let’s face it: 2017 is turning out to be a very unpredictable year. A year when external forces like California floods along with mudslides, and the San Francisco Metropolitan Transit Agency (SFMTA) system hacker scanning for year-old Java vulnerability are bringing some unknowns into the business world, and yes, even data management. These are all the more reasons to stay on top of the 3 most important data management must-dos—to help you decide how and where to store your data that gives you—and your clients—peace of mind.

1.

Get Speedy with Your Data Delivery

A key priority in 2017 will be the ability to instantly view, access, and move your own data. Sounds like a no-brainer, right? But this is not always the case. Often, businesses have run into delays in the ability to access its own physical tapes, online data, or paper records.

your must-do

Make sure to ask your data storage company the time frame for delivering tapes, viewing data, or making a service change request. Also, use a client-focused data management partner who offers a client portal that allows you to log in, access documents, comment on documents or download the files themselves.

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2.

Defend Against Ransomware Crimes

Ransomware—when criminal hackers extort businesses and institutions to unlock computer servers only when payment is received—has become a billion-dollar criminal endeavor. Unfortunately, the lucrative endeavor is only expected to keep growing in 2017, with more victims and more money lost, according to CNN.

your must-do

Backup mission-critical information on a regular schedule. And make sure it’s not connected to the live network. Consider a data management partner who can provide hybrid backup of both a cloud backup and tapes for faster and reliable disaster recovery. Find out how Corodata helped a financial institution successfully recover from a ransomware attack.

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3.

Make Records Management a Top Focus

We’re big on records management. It can protect your business from lawsuits, keep important information secure, and track chain of custody of sensitive documents.

As we know, keeping track of thousands of records, both paper and online, has become an increasingly overwhelming burden for information managers. And, your company’s data is only going to grow . . . and without a retention schedule and other records management programs in place, like secure tape back-ups, safe off-site storage, and easy online file access, you face putting your company’s data at risk.

your must-do

If you haven’t done so already, designate a person or team within your organization to manage your records. Even if you already have a records manager, keep in mind that the records manager role is expanding. Make sure you have enough people, depending on the amount of data produced by your business, to manage all those paper and digital files.

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