Store your business’ essential documents securely offsite to save space and ensure compliance.
Protect your business’s digital media in a secure, climate-controlled vault.
Secure your essential records like wills, evidence, trusts, and legal documents in our vault.
Preserve the safety and integrity of biological samples, pathology slides, and critical medical materials with secure, climate-controlled storage.
Easily manage and track your inventory online with Corodata’s secure and user-friendly Client Portal.
Access your physical documents digitally with Corodata’s Scan on Demand service. Deliver secure, on-request scans directly to your device.
Digitize large quantities of documents efficiently with Corodata’s High Volume Scanning. Ensure quick, secure, and accurate conversion to digital files.
Securely access your digital and scanned documents anytime from your desktop, tablet, or phone with CoroVault.
Secure offsite storage for critical documents, ensuring space savings and compliance.
Prevent data breaches with certified hard drive destruction, fully wiping data and ensuring compliance.
Host a shred event to provide secure shredding services to your community at a central location with our mobile shred truck.
Stay informed with the latest records management tips, industry news, and expert insights.
Unlock free exclusive ebooks, templates, and checklists to streamline your business operations.
Access free on-demand webinars to master Corodata’s client portal.
This guide reveals exactly which business records to keep and for how long.
Safeguard your business operations and speed up recovery during a crisis by completing this disaster recovery plan.
Easily maintain HIPAA compliance with our comprehensive checklist.
Since 1948, we have delivered secure records management solutions to help businesses confidently protect and manage their information.
(Hint: Check each item off that you have covered to tally up your score.)
You have an obligation to your customers and employees to safeguard their personally identifiable information. That covers a lot: names, addresses, social security numbers, bank account numbers, health-related information, and more. Limiting access to files, and storing documents in a reliable off-site facility are three positive steps toward significantly higher document security.
When your document storage system includes online access to inventories and dashboards, you can easily export reports, request files, and add new documents from anywhere.
With librarianship level organization in place and a process to keep your catalogue up to date, it’s a snap to find documents. The more care you take when archiving old files now, the easier and faster you can retrieve them later.
In the event of a legal proceeding or third-party inquiry (such as an audit), you may be asked questions to the effect of “Where is this document?” “Who handled it?” and “Who signed off on it?” The combination of a records retention schedule and a compliant document management firm can help you maintain audit trails that keep your liability in check.
If your information storage procedures are governed by federal regulations, you’ll be subject to crippling, penalties if you’re not in compliance. HIPAA and SSAE16 are the authoritative standards for service organizations. It is important that you use a document storage service that has been audited for HIPAA and SSAE16 compliance; and is committed to continuous improvement in quality control.
A retention schedule governs a document’s “life-cycle” in your organization. It’s important because holding on too long to files containing sensitive information might get you in trouble someday. Shredding documents according to a records retention schedule will not only free up space, but also reduce your risk. Does your company have one?
They’re the start and the heart of effective document storage. The boxes you use make a big difference in the overall security of your documents and files. The right box choice prevents damaged documents and makes tracking and security easy.