Store your business’ essential documents securely offsite to save space and ensure compliance.
Protect your business’s digital media in a secure, climate-controlled vault.
Secure your essential records like wills, evidence, trusts, and legal documents in our vault.
Preserve the safety and integrity of biological samples, pathology slides, and critical medical materials with secure, climate-controlled storage.
Easily manage and track your inventory online with Corodata’s secure and user-friendly Client Portal.
Access your physical documents digitally with Corodata’s Scan on Demand service. Deliver secure, on-request scans directly to your device.
Digitize large quantities of documents efficiently with Corodata’s High Volume Scanning. Ensure quick, secure, and accurate conversion to digital files.
Securely access your digital and scanned documents anytime from your desktop, tablet, or phone with CoroVault.
Secure offsite storage for critical documents, ensuring space savings and compliance.
Prevent data breaches with certified hard drive destruction, fully wiping data and ensuring compliance.
Host a shred event to provide secure shredding services to your community at a central location with our mobile shred truck.
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This guide reveals exactly which business records to keep and for how long.
Safeguard your business operations and speed up recovery during a crisis by completing this disaster recovery plan.
Easily maintain HIPAA compliance with our comprehensive checklist.
Since 1948, we have delivered secure records management solutions to help businesses confidently protect and manage their information.
Consider the current statistics: The use of office paper has tripled since the birth of the computer. The average office employee spends 1.5 hours a day (6 weeks per year) looking for misplaced things. Then there is the 21% of Americans who have missed vital work deadlines due to clutter. Nearly half say that disorganization causes them to work late at least twice a week.
The first place that will help you get a handle on things at work is a more organized desk. It’s where you earn your living and spend the majority of your day. Don’t panic – it’s easier than you think. Here are a few painless steps to reduce the clutter and restore efficiency to your workplace. Don’t panic – it’s easier than you think. Here are a few painless steps to reduce the clutter and restore efficiency to your workplace.
Make stacks of items you use daily, weekly, or once in a while to begin the process of prioritizing. Get rid of old mail, publications, coffee cups, and those gag gifts you never really liked anyway. Put reference materials on a bookshelf, and be sure to handle or shred all confidential documents carefully.
You can file the folders alphabetically or separate them by color based on priority, then alphabetically within each color-coded section. Learn more about how to streamline your workspace from lifehacker.com
Most desks have shallow drawers on top for storing office supplies. If you don’t have one, get a simple divider system and use it to store pens, paper clips, Post-It notes, etc. Into your desk’s file drawer should go those files that require frequent access. Remember that the closer the drawer is to you, the greater its importance.
The average office employee spends 1.5 hours a day looking for misplaced things—that’s 6 weeks per year!
Designate areas of file storage to be dealt with daily, weekly, monthly, and yearly. On your desktop, create a system that flows from left to right – starting with your in-box, moving to a central box for processing, and then to your out-box on the right.
Keep your desk organized, and your business safe, by shredding outdated confidential documents. To be truly compliant, use a shredding console, like the one Corodata provides.
Those files you only need periodically can be stored in filing cabinets, or at a secure records storage center like Corodata. If you can move some files off-site, you’ll free up office space that you can use for ideas that will result in happier employees and a greater ROI.
You’ll be amazed how much time this saves you in the long run. If you’ve pulled an existing file to review past information, return it to its proper place immediately.
Once you’ve done the work of getting so organized, don’t race to cover every shelf and surface with more clutter. Add a plant, photos, or artwork. But be selective and choose items that promote creativity and productivity. When in doubt, repeat the mantra “Less is more.”
Then sit back and enjoy the praise you’ll start hearing from colleagues, bosses, and clients about how efficient and productive you are! An organized workspace shows strong management skills and the ability to multi-task without chaos.
With a little daily discipline, you’ll find you will actually anticipate arriving at your office with enthusiasm instead of dread. But don’t obsess. Remember that Voltaire advised, “The perfect is the enemy of the good.” We can only imagine what his desk looked like.
Then, get Corodata's 5-step checklist delivered to your inbox. Learn step-by-step how to integrate your "Shred Everything" policy into your company's operations and culture.