File Tips

News, tips, and advice from your information management experts

What measures do you have in place to prevent unauthorized access to stored data?

Our facility employs strict access control measures, including biometric authentication and surveillance, to prevent unauthorized access to stored data.

Can I use my own box?

Yes, you can. It may sound simple, but the boxes you use make a big difference in the overall durability of your documents and files. Here’s how our recommended box choice protects the integrity of your legal documents, personnel data, classified materials, evidence, and more. We prevent document damage with strong boxes Boxes can break […]

Are there a pickup or delivery options?

Yes, Corodata offers delivery and pickup services.  We are committed to helping your business, offering pickup and delivery options on a same day, next day, and rush basis. Want to see an electronic image of the record? No problem. We can scan and email it to you. We can provide scan on demand service with […]

Does Corodata provide Climate Controlled Storage?

Yes. Corodata has specialized in climate controlled storage for more than seven decades. At Corodata, we provide climate-controlled storage in the form of our Firelock vaults. These vaults are constructed of panels with a ceramic core. They are further shielded against electromagnetic waves which may harm electronics stored inside. Each vault is digitally monitored 24/7, […]

Am I limited to just storing paper items?

No. If your business depends on physical offsite media storage, in addition to cloud storage, Corodata offers custom offsite media storage services for your data on magnetic tape, cartridges, optical media, and other types of physical backups.We also provide on-demand self storage and storage pickup & delivery services to store other items beyond paper. Find […]

How do I request my records?

Corodata provides online access 24/7 so you can manage your record storage account online. Order a box or file, schedule a pick-up and create your inventory reports here. With Corodata you can access your records anytime, anywhere. Items can also be requested by speaking with a local rep, submitting an email request, chatting with an […]

What security measures are in place in your warehouse?

With 24-7 security systems including motion sensors and access codes, only authorized Corodata employees enter our facilities. Every Corodata employee has been through stringent background checks and training to ensure they are able to handle sensitive and important information. At Corodata, we strive to provide the highest level of security to sensitive media. From the […]

How are the boxes collected and stored?

Corodata utilizes best-in-class O’Neil Software to track and record our clients’ records via a barcode. Our drivers and records center staff scan the barcodes whenever the records are in their possession. These scans, called “ audits ,” provide, at a minimum, the date, time and location the records were handled, and the Corodata employee who […]