Store your business’ essential documents securely offsite to save space and ensure compliance.
Protect your business’s digital media in a secure, climate-controlled vault.
Secure your essential records like wills, evidence, trusts, and legal documents in our vault.
Preserve the safety and integrity of biological samples, pathology slides, and critical medical materials with secure, climate-controlled storage.
Easily manage and track your inventory online with Corodata’s secure and user-friendly Client Portal.
Access your physical documents digitally with Corodata’s Scan on Demand service. Deliver secure, on-request scans directly to your device.
Digitize large quantities of documents efficiently with Corodata’s High Volume Scanning. Ensure quick, secure, and accurate conversion to digital files.
Securely access your digital and scanned documents anytime from your desktop, tablet, or phone with CoroVault.
Secure offsite storage for critical documents, ensuring space savings and compliance.
Prevent data breaches with certified hard drive destruction, fully wiping data and ensuring compliance.
Host a shred event to provide secure shredding services to your community at a central location with our mobile shred truck.
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Access free on-demand webinars to master Corodata’s client portal.
This guide reveals exactly which business records to keep and for how long.
Safeguard your business operations and speed up recovery during a crisis by completing this disaster recovery plan.
Easily maintain HIPAA compliance with our comprehensive checklist.
Since 1948, we have delivered secure records management solutions to help businesses confidently protect and manage their information.
Editor’s Note: This post, last published in April 2016, has been updated for accuracy and recency.
A dumpster diver comes across tossed patient records, including medical histories and social security numbers. Police are called when a worker in an office park notices someone suspiciously dumping boxes of documents. A man on a walk discovers stacks of invoices with personal information strewn on a sidewalk. Unusual? Hardly.
Do a quick web search on “data breach,” and an astonishing 22 million searches pop up (up from 15 million in 2016).
Data breaches have increased exponentially year-over-year—especially with accelerated digital adoption (i.e., remote work, telehealth, AI, and encryption) and increased human error since the pandemic began.
Stories of sensitive material—user credentials, social security numbers, credit card data—being compromised continue to make headlines. In response, what started as a state-led data breach notification law, has been complemented by sector-specific federal data breach reporting requirements that continue to evolve.
These laws require organizations from banking to transit systems, health apps, and connected devices to infrastructure to report any unusual activity where data could be compromised.
California businesses have a significantly increased risk of massive fines and penalties for even a small breach of private data, with CCPA and CPRA providing even more control for consumers starting January 1, 2020.
The breach of a single hard drive, tape, or a few boxes of reports that contain information on 10,000 individuals could result in damages of up to $7.5 million. Most businesses cannot survive this type of incident.
While each company has the power, and is ultimately responsible for, keeping customer data secure and protected, Corodata, the largest independent records management company in California, can help get you there.
Corodata’s campaign to build “Shred Awareness” among California’s businesses has been growing. Corodata has accomplished the following:
With so much at risk for customers and businesses, here are some ways for you to take charge and secure paper documents:
Pop quiz: Could your staff pass a crash course on secure document shredding? After all, no alarm sounds when a piece of paper containing someone’s personal information crosses an employee’s desk.
To get everyone up to speed, you can hold a “5 Step Crash Course” bringing “shred awareness” to the company culture.
To keep security top of mind, refreshers are key. This includes:
One way to bypass the guesswork on whether a document should head to the shredder or the recycling bin: Shred all paper. Pros for a shred everything policy include no guesswork, reduced worry that sensitive material will fall into the wrong hands, and it’s a snap to train.
A clean desk policy asks that your people keep their desks clean. It’s not that you’re asking them to pull out the dust bunny (although that’s a good idea too) but rather to keep it clear of any documents that may include confidential or private information. To lock it up or shred all documents before they head out or away from their work.
With remote and hybrid work, it’s tougher to hold your employees to this. But, you can help them succeed by providing them with the tools they need and educating them on the benefits.
Tools like: