Medical Records Storage

Your patients don’t just rely on you to take good care of them physically and emotionally—they also expect you to safeguard their most private information, and so does HIPAA. We understand this incredible importance, which is why we take medical records storage extremely seriously here at Corodata. Healthcare organizations in California need to be sure their vital patient information is in the hands of medical records management professionals with the expertise and best practices needed to properly store and manage it.

We take care of your medical records storage, so you can take care of your patients.

Managing patient records within a healthcare organization or practice is no easy task, due to the sheer volume of information. Not only do medical charts need to be filed in a way that maintains premium medical care for patients; medical records may also need to be scanned — and eventually destroyed — in order to meet HIPAA regulations for medical records storage.

This requires an infrastructure capable of taking care of medical records storage, scanning, shredding and general healthcare records management. We make this as easy as possible by offering comprehensive services, able to handle all of the aforementioned needs and more.

From HIPAA-certified medical records storage to simple accessibility and eventually, shredding and destruction, we’ve got you covered, while also ensuring patients’ sensitive information is protected to the fullest extent.

medical record storage

Actively Retrieve Medical Records

We understand your schedule is dictated by your patients’ needs. As a result, you’re always able to request and retrieve records at any time. Using our advanced barcode technology, we can efficiently store and track medical records and charts, which enables fast retrieval, anytime you need them.

x-ray file storage

Properly Retain Archived Records and X-Rays

Sensitive documents, such as X-rays, are stored in our climate-controlled vault to ensure documents are safe from damage. This secure storage vault is constantly being digitally monitored and includes restricted access, only available to those with the proper security clearance.

HIPAA compliant

HITECH and HIPAA Compliant Storage

If you’re a health organization, complying with HIPAA medical record storage requirements is mandatory to stay compliant. We’re constantly striving for the highest levels of certification to exceed legal requirements for handling sensitive information. We’ve been certified by some of the industry’s top compliance organizations, such as KirkpatrickPrice, HIPAA, SSAE-18, Six Sigma, the National Association for Information Destruction, and PCI DSS.

electronic medical records

Easily Transition to Electronic Medical Records

We offer high-volume patient chart scanning which enables you to retrieve medical records directly from your desktop or EMR system, in addition to scan-on-demand retrieval in order to deliver stored, paper-based records and charts to you electronically. We also don’t require you to purchase any software or hardware upfront. Our pay-as-you-go approach makes for a very cost-efficient experience.


Medical Document Shredding

Medical records shredding is one of the most important aspects of safe data handling. While it’s important to keep information protected while in use, it’s just as important to ensure it’s properly destroyed. We offer multiple shredding services, including paper, hard drives, and other media. After we successfully complete all of your HIPAA-compliant shredding needs, you’ll receive a Certificate of Destruction for audit and proof of compliance purposes.

medical records scan on demand

Medical Records Scanning

Medical record scanning and storage is important for every healthcare organization. And every single step of the process needs to be compliant with HIPAA regulations to keep information safe. This is why we’re dedicated to making sure your documents are scanned both perfectly and reliably on the first try. We also handle the filing, creating a searchable database for easy access.

What separates us from other medical records storage companies?

Businesses and organizations choose Corodata over other medical records management companies because they know they can trust us. By partnering with Corodata, you receive the benefits of:

  • Automatic compliance with regulatory agencies, such as HIPAA
  • Secure facilities with 24/7 video surveillance monitoring
  • The expertise of skilled employees trained specifically in records management
  • Excellent customer service and quality care
  • State of the art scanning technology
  • Easy online access to your records via our web portal
  • Certifiably green practices with our company-wide environmental sustainability protocols
  • Sophisticated database management system that’s the product of decades of experience

Specializing in medical records storage

  • Patient medical charts
  • Contracts
  • Service agreements
  • Accounting records
  • Personnel files

Services we offer

Opt for Secure Medical Records Storage!

Corodata offers records management services in Los Angeles, San Jose, San Francisco, San Diego, and the surrounding areas.