Small Business Records Management
Any legal practice generates a huge number of documents, records, files— all of which need to be stored securely but kept accessible.
We take care of your legal records, so you can take care of your clients
That need for confidentiality and accessibility, plus the sheer volume of materials, is what makes legal records management such a hassle. Still, it’s an indispensable part of your business, and it’s crucial to your clients that it be handled appropriately.
Those documents must be kept strictly confidential since attorney-client privilege is at the heart of everything you do. Your records also need to be stored and preserved indefinitely to ensure your clients (and you) are protected— you may never need those documents again, but you’d better have them available if you do!
Actively retrieve legal records
File retrieval is just as easy – any single document, file, or whole box, can be delivered to you whenever you need, and on a flexible schedule. With extensive security protocols and a complete chain of custody, you never need to worry about your records during storage or transit.
Properly retain archive records
Office space is just too expensive to cost-effectively store archived client files and documents. With such a constant influx of legal records, any onsite storage space will become overburdened before long, and you’ll spend a huge percentage of your time just trying to stay on top of the chaos.
Records Legal Compliance
Regulatory requirements are constantly changing. Corodata participates in annual HIPAA and SSAE 16 Type II audits, the authoritative standard for a service organization. Taking things further, we practice Six Sigma methodology for continuous improvement and quality control.
Easily transition to Electronic Records
Imagine having instant access, from any web-capable device, to any file, record, form, document, or image you might need. We have the technology to create a completely integrated, fully customized records management solution, with convenient digital access, for any size or type of business.
Shredding for Secure Destruction
Safeguard your business with Corodata shredding services. We offer secure paper shredding and media destruction options for when your documents have reached retention. Secure shredding keeps you in compliance and helps you to avoid disasters like data breaches and identity theft.
High Volume Imaging
Most businesses don’t have the infrastructure or technology to efficiently handle high volume imaging of documents and records. With Corodata high volume imaging solutions, we will integrate your documents and records into a fully searchable database. Your important information will be readily available and accessible whenever you need it.
We’re the experts in legal records management
At Corodata, we’re proud to have been in business for 68 years, and our track record of satisfied clients, proven successes, and continuous improvement is a testament to the way we do business. We will work to understand your business’s particular needs, and work with you to develop a system to meet them perfectly. By partnering with Corodata, you receive the benefits of:
- Compliance with regulatory agencies such as HIPAA, FACTA, SSAE 16 Type II
- Secure facilities with 24/7 video surveillance monitoring
- The expertise of skilled employees trained specifically in records management
- Excellent customer service and quality care
- State of the art scanning technology
- Easy online access to your records via our web portal
- Cost effective