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Secure offsite storage for critical documents, ensuring space savings and compliance.
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This guide reveals exactly which business records to keep and for how long.
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In the fast-paced digital era, data is one of the most valuable assets held by businesses. Approximately 70% of businesses claim most or all of their decisions are made by data, but how do you protect this valuable asset from others? This is why media vaulting is critical to your data protection architecture.
Moreover, businesses must worry about increasing compliance demands. Whether it’s the General Data Protection Regulation (GDPR) or industry-specific legislation, companies must provide minimum protections for their data, especially for their customers. Adapting to these new demands means thinking outside the box, and this is where offsite tape storage & vaulting come in.
If you want to learn about guaranteeing compliance and enhancing security, here’s everything you must know.
Media vaulting moves your critical data onto hard drives or backup tapes to a secure vault in an offsite facility. Data is typically stored on various types of storage media, but the most common options are RDX and magnetic tape.
Although many businesses may balk at relying on technology originating in the 1960s, the fact it’s a legacy technology helps to overcome many of the cyber risks associated with other platforms, like the cloud.
And it’s a growing trend, with the global tape storage market expected to grow at 12.3% from today until 2028. Offsite tape storage services provide all of the security protocols necessary to protect your data, including:
Offsite tape storage offers cutting-edge security to protect your business if a disaster occurs. Typically, offsite backup tape storage is best used for long-term backups, such as servers, and for maintaining your archives.
Magnetic tape has been a storage method since the 1960s, but believing everything has stayed the same is a serious oversight. With B2B organizations changing over the decades, so too have offsite tape vaulting services. So, what are the main trends impacting media vaulting to get it ready for the contemporary business landscape?
At its heart, the concept of media vaulting has remained the same, but emerging technologies and changing business priorities have forced service providers to change. This is legacy technology reimagined for the modern age.
Whether you should add this data security method to your existing architecture remains. Although the startup costs can be higher, this investment repays itself many times over. Businesses may choose to utilize tape vaulting because:
Unlike in the past, where it could take weeks to retrieve your data from a far-flung facility, most service providers have systems to streamline the delivery of tapes when needed. Plus, the costs have come down, meaning media vaulting is just as suitable for small businesses as larger ones.
Every offsite backup tape storage facility will adopt a unique management process. In essence, the process is straightforward for businesses. Assess your needs, organize a pickup time, and your provider will handle the rest.
But how is your data protected throughout the process? Firstly, most storage providers will implement protocols to protect your tapes in transit, such as GPS-tracked vehicles and clear audit paper trails. This protects you from liability and proves you have met your compliance obligations.
Once your tapes arrive at the facility, they will be cataloged and stored in a climate-controlled unit. They may even be rotated to ensure the tapes remain in optimal condition. Some providers even offer online platforms where you can browse your inventory and request access. Remember, encryption means only you can access your data. Even the storage provider would not be able to access it. During this time, your compliance will be guaranteed. The security protocols surrounding magnetic tape storage are often based on those set down within different data protection regulations.
Again, this is another reason why more and more organizations turn toward these services. It streamlines their compliance and enables them to save money by outsourcing to a competent third party.
Elevating your data security protocols is a long-term investment in your business. The risk of critical data loss has soared, with 76% of IT leaders saying they had experienced severe data loss the previous year. While you cannot completely mitigate the chances of a cyber attack or natural disaster, a disaster recovery plan ensures your business can get back on track.
With a secure offsite media vault, you have that added protection. At Corodata, we support businesses in managing their data protection needs. To learn more about our media vaulting services, contact the team now.
Ready to fortify your data against cyber threats and compliance issues? Corodata specializes in cutting-edge record storage solutions, offering unmatched protection for your critical data.
The goal of a disaster recovery plan is to respond to disasters or emergencies impacting information systems while minimizing business disruption.