Store your business’ essential documents securely offsite to save space and ensure compliance.
Protect your business’s digital media in a secure, climate-controlled vault.
Preserve the safety and integrity of biological samples, pathology slides, and critical medical materials with secure, climate-controlled storage.
Optimize storage for pallets and bulk items with secure, scalable solutions ideal for growing businesses.
Secure your essential records like wills, evidence, trusts, and legal documents in our vault.
Easily manage and track your inventory online with Corodata’s secure and user-friendly Client Portal.
Need storage boxes? Order Corodata’s durable, secure boxes online in just a few clicks. Keep your records organized and protected.
Access your physical documents digitally with Corodata’s Scan on Demand service. Deliver secure, on-request scans directly to your device.
Digitize large quantities of documents efficiently with Corodata’s High Volume Scanning. Ensure quick, secure, and accurate conversion to digital files.
Securely access your digital and scanned documents anytime from your desktop, tablet, or phone with CoroVault.
Keep your business compliant and secure with our NAID-certified paper shredding services.
Securely dispose of IT assets with secure data destruction and responsible recycling.
Prevent data breaches with certified hard drive destruction, fully wiping data and ensuring compliance.
Host a shred event to provide secure shredding services to your community at a central location with our mobile shred truck.
We offer a range of secure, locked shred bins and consoles designed to safely store confidential documents and files. Explore our available options today!
Stay informed with the latest records management tips, industry news, and expert insights.
Unlock free exclusive ebooks, templates, and checklists to streamline your business operations.
Access free on-demand webinars to master Corodata’s client portal.
This guide reveals exactly which business records to keep and for how long.
Safeguard your business operations and speed up recovery during a crisis by completing this disaster recovery plan.
Easily maintain HIPAA compliance with our comprehensive checklist.
Since 1948, we have delivered secure records management solutions to help businesses confidently protect and manage their information.
Remote-hybrid teams, a vital aspect of today’s evolving workplace, have been greatly accelerated by the COVID-19 pandemic. These teams, which combine in-office and remote work, are transforming the way companies operate. But with this transformation comes a pressing question: How should organizations manage their data and storage obligations in this new landscape?
According to Gartner, 82% of executives expected to offer some form of remote working arrangement at least some of the time. This means changes to workflows, processes, and collaboration, but one area that shouldn’t be forgotten is the impact of data security and the need for offsite data storage solutions. So, how can companies orientate their storage needs to accommodate remote-hybrid offices?
Offsite storage solutions are nothing new. Companies have long confronted the issue of security by taking advantage of offsite document storage. However, remote and hybrid teams have much to gain from companies that invest in offsite storage. Storing your records offsite is a critical layer of security and convenience for far-flung teams. Cybersecurity risks remain critical. The stakes are high with legislation like the General Data Protection Regulation (GDPR) and equivalents worldwide. One misstep could result in:
Recent surveys underline the urgency of the situation, with 66% of small businesses expressing concerns about their cybersecurity risk. For many, opting for dedicated offsite data storage solutions is the key to mitigating these risks. It eliminates the need for costly in-house security operations centers and their associated personnel.
Moreover, choosing a reputable service provider ensures that remote-hybrid teams benefit from top-tier data protection.
Another advantage is the reduction of local backup vulnerabilities to malware attacks. By storing data offsite, organizations ensure that they have a comprehensive recovery plan in place, ready to aid in data recovery and damage repair should the worst-case scenario occur.
Opting for remote or hybrid work arrangements can be a massive boon to your organization. You no longer need to worry about the costs of renting a full-sized office and the expenses that come with that. Remote data storage allows you to continue to slash costs and free up your cash reserves.
For example, filing cabinets and server rooms consume a vast amount of space within any business environment. With more than half of pre-2020 office leases yet to be renewed, many companies are either doing away with their offices entirely or downsizing. However, others are renewing at a much lower price.
Moving to remote storage solutions means you potentially have a lot of space that can be repurposed for the good of your organization. So, what does turning your records storage space into profits look like for remote and hybrid teams in 2023?
Workers who spend a portion of their time in the office may still have the same complaints as before. Narrow cubicles and crowded desks can weigh on morale and lead to conflicts.
Consider repurposing your previous storage space by reconfiguring your desking. Give your hybrid teams more space to stretch out, and don’t be afraid to think outside the box regarding comfort.
Another option is creating another collaboration space. It doesn’t have to mean beanbags and ping-pong tables, but providing another comfortable space where teams can come together can help to jump-start the creative process. This could be a formal conference room where teams can give presentations. Alternatively, it could mean constructing a hybrid space where hybrid workers can socialize and brainstorm. It’s all about what works for you.
It’s well-known that executives are working to encourage more employees to return to the office, even if only for a day or two. One way you can use your previous storage space is to offer more worker perks to make the office a more pleasant place to work in. Some ideas could include:
Speak to your team to determine what they may want to do with that extra space.
Finally, if your company believes remote or hybrid working is the future, you may want to change your office space entirely. Companies with larger offices may no longer see the financial value in maintaining a large space, meaning those old records storage rooms no longer have a purpose. Downsizing can have its benefits, including:
Sometimes, the better option is to do away with your previous onsite storage space without repurposing. However, it largely depends on your brand’s vision for the future.
Don’t pay for something you’re not going to use – get the right kind of storage, for the right price.
Moving to offsite storage solutions for remote-hybrid teams doesn’t change your responsibilities regarding which records must be secured, how long they should be secured, and how they must be destroyed. Domestic and overseas data protection regulations make no exceptions whether you store your confidential data in a filing cabinet or on the cloud.
That means you must continue to have an established, updated records retention policy and a clear pathway for shredding and destruction. Although it may seem like a burden, retaining and destroying data becomes far more straightforward when you choose offsite data storage and destruction with a provider like Corodata. Some of the benefits include:
However, not all offsite storage solutions were created equal. To reap the benefits of complete data protection for remote and hybrid organizations, you must do your research.
Corodata is one of the leading records management providers today. Our team comprises decades of experience in protecting your most valuable documents, files, and assets. If you require offsite solutions tailored to your business, contact our team, and let’s connect.
Download and save our "Business Retention Schedule Guideline" to ensure you meet government mandates and have your employees knowledgeable of what records to store and for how long.