Store your business’ essential documents securely offsite to save space and ensure compliance.
Protect your business’s digital media in a secure, climate-controlled vault.
Secure your essential records like wills, evidence, trusts, and legal documents in our vault.
Preserve the safety and integrity of biological samples, pathology slides, and critical medical materials with secure, climate-controlled storage.
Easily manage and track your inventory online with Corodata’s secure and user-friendly Client Portal.
Access your physical documents digitally with Corodata’s Scan on Demand service. Deliver secure, on-request scans directly to your device.
Digitize large quantities of documents efficiently with Corodata’s High Volume Scanning. Ensure quick, secure, and accurate conversion to digital files.
Securely access your digital and scanned documents anytime from your desktop, tablet, or phone with CoroVault.
Secure offsite storage for critical documents, ensuring space savings and compliance.
Prevent data breaches with certified hard drive destruction, fully wiping data and ensuring compliance.
Host a shred event to provide secure shredding services to your community at a central location with our mobile shred truck.
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This guide reveals exactly which business records to keep and for how long.
Safeguard your business operations and speed up recovery during a crisis by completing this disaster recovery plan.
Easily maintain HIPAA compliance with our comprehensive checklist.
Since 1948, we have delivered secure records management solutions to help businesses confidently protect and manage their information.
Efficient management of physical documents is essential in today’s business environment. Keeping your company organized and compliant with legal requirements is not only key to success but also vital for maintaining operations.
For many businesses, offsite document storage offers a practical solution by providing enhanced security, better space management, and streamlined access. At Corodata, we specialize in offering secure offsite document storage services. We recognize that transitioning from in-office to offsite storage can be challenging, but with proper preparation and the right team, it can be a smooth and beneficial process.
Here are some best practices to help you prepare your documents for offsite storage.
Before moving documents to an offsite storage facility, it’s crucial to conduct a detailed inventory and categorize all your records. This process typically includes:
Digitizing important documents before offsite storage adds an additional layer of security and offers several advantages, including:
As always, when working with digital assets, you must ensure that files are securely backed up and that sensitive information is protected with encryption and access controls.
Proper labeling and organization of documents are critical for efficient offsite storage. Follow these steps:
Security should be considered first and foremost when storing any sort of sensitive document. At Corodata, security is our #1 priority and we will go to any length to make sure your data is as safe as possible. For us to protect your assets though, they must be properly prepared first. Here’s how you can ensure a smooth transferal of your documents and avoid any sort of security breach:
When storing documents offsite, retrieval is more important than ever. Being in a situation where you can’t access something because you’re locked out is not only very inconvenient but also avoidable. To ensure you can retrieve documents when you need them, consider the following:
Working with a trusted provider like Corodata to store documents offsite comes with several perks beyond what we’ve mentioned already, such as:
Transitioning to offsite document storage can seem like a daunting task, but it doesn’t have to be. We’re here to make a complicated process like this a breeze. By following the best practices outlined on this page, you can ensure that your documents are organized, secure, and easily accessible.
At Corodata, we are committed to making this process as smooth as possible for you. Our comprehensive offsite document storage services are designed to meet your needs, providing you with peace of mind and the freedom to focus on your core business activities.
Master records management with our comprehensive eBook. This guide covers essential strategies and best practices to streamline document handling and ensure compliance. Download now to optimize your organization's record-keeping processes and enhance efficiency.