Vital Records Storage

Secure, Protect, & Access Your Vital Records

Vital records storage professionally organizes your records and provides a long-term system for preserving and storing important business documents that can be accessed if needed. Vital records include: deeds, historical records, patents, blueprints, legal records, medical records, contracts, and police manuals.

Corodata’s vital records organizing services allows your company to maintain a complete chain of custody of your records.

Our promise to you includes:

Improved vital record storage security
Temperature controlled vaults for longer preservation
Automated inventory tracking and management
Full scale inventory of your vital records
Automatic compliance with certifications such as HIPAA, FACTA, FDA, and more
Facilities located in convenient California locations

Corodata Compliance

Our archival record storage management services include filing and organizing your records, pickup and delivery, round-the-clock security, automated tracking, and management support.

HIPAA

Making sure that your patients’ medical records are private is an important part of your business. Corodata stores your physical and digital files securely, guaranteeing protection from identity theft, data breaches, data leaks, and the damage to your company’s reputation cyber-attacks can cause while preserving patient privacy according to HIPAA standards.

FATCA

Corodata is proud to be in 100% compliance with all relevant government entities, including FATCA, which regulates reporting of foreign assets for taxes purposes, and the FDA, which also requires secure archives and document storage.

NAID

NAID, the standard setting body for the information destruction industry, verifies the qualifications of certified information destruction providers through a comprehensive scheduled and unannounced audit program. Corodata has been awarded NAID certification for plant based and mobile document destruction, as well as hard drive and electronic media destruction.

SSAE18

Formerly SAS70, SSAE 18 has upgraded their standards to make sure that companies are following compliancy. Clients benefit rom this standard because it means Corodata is double and triple checked to make sure we are complying with our own policies and procedures.

24/7 Security

Our promise is to keep your records safe and secure, so you have the peace of mind you need to build your business and serve your clients. Our fire protection protocol secures all the records in our facility. Corodata facilities also have 24-7 security systems including motion sensors, access codes, and badged personnel to ensure only those authorized enter our storage areas.

Data Protection You Can Actually Count On

Protect Your Data Using Proven Methods

Barcode tracking system ensures that there is always full chain-of-custody tracking on each and every record
Expertly trained staff
Delivery options to fit your needs, including next day, same day, and rush delivery
Easy online access via our web portal
Fully secured facilities

Let’s talk

When you’re ready, we’ll get you started.