File Tips

News, tips, and advice from your information management experts

Topic: Compliance

Know Your Legal Duties During Open Enrollment

Know Your Legal Duties During Open Enrollment

Editor’s Note: Open Enrollment is upon us once more, and with it come potential HIPAA violations. Here is our guide to survival this Open Enrollment season, our more popular post at this time of year for three years running. This post, originally published on November 18, 2015, has been updated with the latest in HIPAA […]
HIPAA Violation Horror Story Hour

HIPAA Violation Horror Story Hour

Editor’s Note: Now that we’re in Open Enrollment season, the risk of HIPAA violations is much higher. This post, originally published on October 18, 2015, offers you insight into what can go wrong, and has been updated for accuracy and up-to-date stories & stats. HIPAA compliance is hardly a breeze. It requires storing your physical […]
GDPR Compliance Facts that California Businesses Must Know

GDPR Compliance Facts that California Businesses Must Know

The GDPR, enacted on May 25, 2018, has quickly become one of the top five records management laws every information manager must know. This powerful new law enforces that companies doing business in, or that have ties with, the European Union must manage and protect their customer’s data according to a much higher GDPR compliance […]
5 Records Management Laws Every Pro Must Know

5 Records Management Laws Every Pro Must Know

Brush up on these 5 records management laws to understand where we are now, and where we’re headed.
2016 Information Governance Trends

2016 Information Governance Trends

As the news is filled with yet another story of a company suffering from a data breach—this time in the form of an attack on medical data at a hospital—businesses and consumers alike are reminded of the importance of secure records storage and information governance.
HIPAA for the Rest of Us: 3 Takeaways for Any Business

HIPAA for the Rest of Us: 3 Takeaways for Any Business

It’s a standard feature of health care today: Your signature on a HIPAA form. The federal Health Insurance Portability and Accountability Act (as it’s known officially) ensures that health care providers will safeguard your personal and medical information in accordance with federal regulations.
In the Age of the Cloud, Records Management Still Matters

In the Age of the Cloud, Records Management Still Matters

Businesses are embracing cloud storage solutions at an increasingly rapid pace. Hard to blame them, considering all the benefits: security, cost and time savings, scalability, and disaster recovery, to name just four.

10 Must-Ask Questions For Healthcare

Hurricane Katrina changed the thinking of many medical offices and healthcare facility’s about Record Storage needs. According to the American Health Information Management Association, there are certain medical Record Storage issues that healthcare organizations should take into account to secure paper-based and digital data records:

10 Must-Ask Questions For Financial, Insurance and Real Estate

10 Must-Ask Records Storage Questions For Financial Services, Insurance, and Real Estate Firms 1. Retention Policy Have you written a records retention policy so employees won’t have to guess whether a file with financial data needs to be stored or destroyed? This should include loan application forms, client files, insurance claims forms and financial records, […]

10 Must-Ask Questions For Law Firms

For law firms, there are important considerations for protecting and storing paper records as well as those for electronic records. While paper documents might not deteriorate as quickly as the data on compact discs or magnetic tapes, there are still some vital points to keep in mind. 1. Do you have a consistent filing method […]