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File Tips

News, tips, and advice from your information management experts

Topic: Get Organized

Is Your Office File Room a Compliance Risk? Warning Signs Businesses Should Watch For

Is Your Office File Room a Compliance Risk? Warning Signs Businesses Should Watch For

SureOakAug. 30, 2026 | Compliance, Get Organized
Seven warning signs recur across industries and are visible to anyone who checks. See where your file room stands — and what to fix first.
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The Hidden Costs of Slow Document Access for Law Firms

The Hidden Costs of Slow Document Access for Law Firms

Corodata TeamJul. 17, 2026 | Get Organized, Records Management
Law firms can spend a surprising amount of time looking for documents. These small delays add up across an entire practice, quietly draining billable revenue the firm can never recover. It’s why law firm document management deserves a close look.
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Mid-Year Records Audit: Are You Prepared for the Second Half of the Year?

Mid-Year Records Audit: Are You Prepared for the Second Half of the Year?

SureOakJun. 11, 2026 | Get Organized, Records Management
By mid-year, most organizations have already created hundreds or thousands of new records. Instead of waiting until year-end to organize files, a mid-year audit gives your business time to fix problems while they are still manageable.
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The Hidden Costs of Onsite Storage

The Hidden Costs of Onsite Storage

SureOakOct. 20, 2025 | Get Organized, Records Storage, Self Storage
This article breaks down the hidden costs of onsite storage and what those filing cabinets are truly costing you
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5 Records Management Tips That Save Money

5 Records Management Tips That Save Money

SureOakJun. 20, 2025 | Get Organized, Records Management, Retention Schedule
How can organizations trim their record-keeping expenses without sacrificing compliance and data control? We share five actionable tips for smart records management cost savings that maintain minimal costs without compromising on security and compliance.
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What Is an Audit Trail? Everything Your Business Needs to Know

What Is an Audit Trail? Everything Your Business Needs to Know

Corodata TeamJul. 03, 2024 | Compliance, Get Organized, Records Management
Is your company following its own rules? Are your company’s processes fit for purpose? Is your business set up to reach its potential? Answering these questions is critical to growth, which is why internal and external auditing processes are so important. The audit trail is a crucial aspect of any in-house or independent auditor that […]
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How to Create a Hybrid Record System: Physical and Digital Records

How to Create a Hybrid Record System: Physical and Digital Records

Corodata TeamJun. 14, 2024 | Get Organized, Records Management, Records Storage
In the modern era, businesses and organizations are increasingly transitioning from physical to digital records. While digital records offer numerous advantages such as ease of access, enhanced security, and reduced storage costs, the complete digitization of all records is not always feasible or desirable. Enter the hybrid record system — a practical solution that combines […]
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Clean Desk Policy to Beat Business Spies

Clean Desk Policy to Beat Business Spies

PaulineSep. 20, 2018 | Data Breach, Get Organized
Editor’s Note: This post was originally published on Aug. 28, 2017 and has been updated for accuracy and comprehensiveness. You’ve studied up on malware and hackers. Maybe you’ve beefed up the IT department and designed a fierce cybersecurity program with firewalls and multiple backups. Perhaps you’ve even educated your team, warning them about opening unfamiliar […]
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New Year, New Corodata Website

Corodata TeamJan. 20, 2017 | Get Organized
Thanks to your input, we’ve updated the Corodata website. We think you’ll love the new, modern look as much as we do. Check out the new, easy-to-use features, mobile-friendly design, and more. 1. Live Chat. Questions? Need help navigating the Corodata website? Have a specific issue that needs to be addressed? No problem. With just […]
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Are you in control of your business files? (Take this Quiz to find out)

Corodata TeamMar. 30, 2015 | Get Organized
Just because you have control doesn’t mean you’re in control. Ask yourself these six questions to find out if your’re in total control of your important business records and files.
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