File Tips

The right commercial storage solution not only prevents disruptions but also helps businesses scale, cut costs, and protect sensitive data. This guide introduces you to eight industries that benefit from commercial storage and explores the advantages of off-site vs. on-site storage.

Many organizations, especially those in heavily regulated industries such as healthcare, finance, and government, bleed money on records management. Offsite document storage eliminates the major costs of storing records in-house, including the need for specialized facilities and ongoing compliance monitoring.

Securely storing your documents doesn’t necessarily mean throwing away all your hard copies. In some cases, physical records retention is a legal or regulatory requirement. With hybrid records management, you can save space and time through digitization without completely abandoning paper-based files. Understanding how to store both digital and physical documents effectively allows you to refine your approach, maximize searchability, and cut costs.

How can organizations trim their record-keeping expenses without sacrificing compliance and data control? We share five actionable tips for smart records management cost savings that maintain minimal costs without compromising on security and compliance.

As businesses become more tech-dependent, a major hurdle emerges: safe and responsible asset disposal of obsolete technology. Think about all those old servers and software licenses. What happens to your it assets? Getting rid of old computers is only half the battle. What about all that private information? Companies need to think about that too.

We outline more than 20 essential data laws and policies that every records manager should understand and review some best practices for records management compliance.

Many businesses make costly errors during the scanning process, which can lead to security risks, compliance issues, compromised information, and wasted resources. Avoiding these five document scanning mistakes will help keep your records management system organized, efficient, and legally compliant.

Following tax record retention guidelines can simplify tax season for your organization. These practices ensure compliance with IRS record retention regulations while safeguarding financial documents.

Stay ahead of the curve about records management trends. See how innovation is transforming records storage, sharing, and information management overall.

Managing electronic records comes with critical legal and compliance challenges that organizations must navigate to avoid financial penalties and reputational risks. This blog outlines key regulations, best practices, and practical steps for implementing a secure and compliant records management strategy. By understanding legal requirements, establishing strong policies, and leveraging the right technology, businesses can ensure compliance and safeguard sensitive information effectively.