File Tips

What if there was a way for your office to save time, money, space, and feel more organized—you’d do it, wouldn’t you? In the best of all possible worlds, records management policies at work are a no-brainer. They allow you to easily access mission–critical documents, reduce your risk in legal action, and can quickly get […]

If you’re storing your documents onsite or in a public facility, are you sure your files are really secure? Anyone can store in a box – but true records management governance gives you the peace of mind and security in knowing that your records are safe and follow strict policies, procedures, and processes. Placing your documents […]

Implementing a records management program is crucial for businesses of all sizes. Smaller businesses have the same obligations as large corporations to protect sensitive data. Global privacy regulations have achieved some consistency under different names, with regulations like the California Consumer Privacy Act (CCPA) carrying most of the same standards as the European Union’s (EU) […]

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In today’s rapidly evolving business landscape, organizations face a myriad of challenges and opportunities when it comes to effective records management. As remote work gains prominence, businesses grapple with the need to provide secure and accessible records for their dispersed teams. Simultaneously, the rising importance of data privacy necessitates meticulous compliance with regulations like the […]

Starting a small business or running a larger corporation heaps tremendous responsibility on your shoulders. With over 10.5 million small businesses formed since 2021, it’s easy to forget your internal data security. Developing a records retention policy is essential to complying with your legal requirements and keeping your secrets safe. But what are your compliance […]

Accumulating records and documents can pose a dilemma for individuals and businesses, as it can be difficult to determine how long to retain them before disposing of them. However, keeping records for too long can lead to cluttered spaces and excessive storage expenses, while disposing of them too soon may expose legal and financial risks. […]

It’s easy to start a records management program, and you’ll see immediate benefits. First of all, your office will be more organized and productivity will increase. Equally important, you’ll sleep better at night knowing important documents and records are securely stored. Start a records management program and you’ll boost the bottom line A June 2017 […]

Your office’s records represent a significant investment in time and resources. These records can be a key tool in protecting your organization’s liability in a variety of functional areas and provide an essential audit trail. Here are the top 10 record management mistakes that can help you avoid the pitfalls of managing your business records. […]

The practice of records management can be likened to Maslow’s hierarchy of needs—the best-known theory of motivation that lists Safety, Belonging and Self-Actualization as terms to describe the pattern through which human motivations usually move. Similarly once your sensitive documents are secure, the motivation for Records Managers to use and manage their archival records in a safe, orderly, offsite environment is the next step. The question then becomes, how does a company keep up with the various stages of its records’ lives?