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File Tips

News, tips, and advice from your information management experts

Topic: Records Storage

Traditional Self Storage: Is it the Right Choice for Your Business?

Traditional Self Storage: Is it the Right Choice for Your Business?

Pauline | Aug. 27, 2018 | Records Storage, Self Storage
Space is tight in California’s urban centers—with occupancy costs at a jaw-dropping $113.84 per square foot in San Francisco. If given the choice, you might think about putting some of your business stuff in a traditional self storage unit and leasing out some of that extra space in your office formerly taken up by all […]
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5 Key Use Cases for an Inactive Records Strategy

5 Key Use Cases for an Inactive Records Strategy

Pauline | May. 23, 2018 | Records Storage
What does a past employee’s personnel file, last year’s tax return and closed case files have in common? They are all inactive records. What are inactive records? Also known as unused files or archives, these are “documents which are no longer referenced on a regular basis and tend to be stored in a less accessible […]
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The Truth on Going Paperless

The Truth on Going Paperless

Choi Chow | Mar. 27, 2018 | Records Storage, Scanning
Companies looking for more robust and responsive record-keeping systems should strike a balance between paper and digital, and find a true “sweet spot” with going paperless.
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Record Retention: Big Tips for Small Businesses

Record Retention: Big Tips for Small Businesses

Choi Chow | Oct. 25, 2016 | Records Storage, Retention Schedule
In part three of our Q & A with records pro Helen Streck of Kaizen InfoSource, we learn why it’s important for even small-sized businesses to stay on top of record retention schedules. Helen goes on to say that with small organizations, it’s a little harder because they don’t (necessarily) have a records or information […]
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7 Document Storage Essentials for Every Company

Choi Chow | Jan. 26, 2016 | Records Storage
Will your document storage practices keep your company out of legal hot water? The answer may surprise you. Check out our checklist to see where you’re winning and where you need to catch up. (Hint: Check each item off that you have covered to tally up your score.) 1. Several Layers of Security You have […]
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Read all about it: Paper documents are <em>still</em> relevant

Read all about it: Paper documents are still relevant

Choi Chow | Aug. 24, 2015 | Records Storage
It’s happened again: another high-profile, high-volume paper documents data breach. In July, UCLA Health System revealed that hackers may have compromised the sensitive information of as many as 4.5 million patients. (That’s nearly equal to half the population of Los Angeles County!) Businesses that use paper documents breathe a sigh of relief when they hear […]
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Five steps to protect your business from data leaks

Five steps to protect your business from data leaks

Choi Chow | Jul. 27, 2015 | Data Breach, Records Storage
In the predawn hours of June 30th, a burglar broke into a San Francisco dental office (twice within 3 hours!). He made off with some cash, several thousand dollars’ worth of equipment and a tablet computer.
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Sally, The New Girl

Choi Chow | Dec. 01, 2014 | Records Storage, Self Storage
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Top 10 Reasons To Use A Records Center

Choi Chow | Dec. 01, 2014 | Medical Records, Records Storage
Records are information assets that can hold great value for your organizations but also pose several risks. Record Storage plays an important role in protecting the future of the organization and its stakeholders. Here are the top ten reasons to move inactive records to an off-site facility:
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Weighing the Pros and Cons For Records Storage At A Records Center

Choi Chow | Dec. 01, 2014 | Records Storage
Obviously our bias is that you choose a specialized off-site Record Storage facility like Corodata. While moving records off-site is a necessary business move, we believe choosing a self-storage unit is a miscalculated decision. A Record Storage center provides better service and usually at a lower cost.
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