File Tips

News, tips, and advice from your information management experts

Topic: Records Storage

How to Create a Hybrid Record System: Physical and Digital Records

How to Create a Hybrid Record System: Physical and Digital Records

In the modern era, businesses and organizations are increasingly transitioning from physical to digital records. While digital records offer numerous advantages such as ease of access, enhanced security, and reduced storage costs, the complete digitization of all records is not always feasible or desirable. Enter the hybrid record system—a practical solution that combines the strengths […]
What is Records Storage? Compare Records Storage and Management Options (Free Downloadable Guide)

What is Records Storage? Compare Records Storage and Management Options (Free Downloadable Guide)

To understand what is records storage and its importance, imagine a business without paper. It’s hard, right? Even as technological advances have made it more viable to adopt “paperless” technologies, offsite records storage is still integral to your organization. Within your office, you may have a collection of: Client files Personnel documents Vital business records […]
Everything You Need to Know About Going Paperless (Free Downloadable Guide)

Everything You Need to Know About Going Paperless (Free Downloadable Guide)

Companies looking for more robust and responsive record-keeping systems should strike a balance between paper and digital, and find a true “sweet spot” with going paperless.
Offsite Records & Data Storage in the Remote and Hybrid World

Offsite Records & Data Storage in the Remote and Hybrid World

Remote-hybrid teams, a vital aspect of today’s evolving workplace, have been greatly accelerated by the COVID-19 pandemic. These teams, which combine in-office and remote work, are transforming the way companies operate. But with this transformation comes a pressing question: How should organizations manage their data and storage obligations in this new landscape? According to Gartner, […]
5 Key Use Cases for an Inactive Records Strategy

5 Key Use Cases for an Inactive Records Strategy

What does a past employee’s personnel file, last year’s tax return and closed case files have in common? They are all inactive records. What are inactive records? Also known as unused files or archives, these are “documents which are no longer referenced on a regular basis and tend to be stored in a less accessible […]
Why Security Makes a Difference in Records Management?

Why Security Makes a Difference in Records Management?

If you’re storing your documents onsite or in a public facility, are you sure your files are really secure? Anyone can store in a box – but true records management governance gives you the peace of mind and security in knowing that your records are safe and follow strict policies, procedures, and processes. Placing your documents […]
Top Challenges Facing Medical Records Management Today

Top Challenges Facing Medical Records Management Today

Data is one of the most essential assets within the healthcare industry. Over the last twenty years, the industry has been digitized and become highly data intensive. In fact, the healthcare industry now generates 30% of the world’s data. This places every hospital and clinical environment in a difficult situation. Protecting this data and ensuring […]
4 Records Management Trends Every Business Should Know About

4 Records Management Trends Every Business Should Know About

In today’s rapidly evolving business landscape, organizations face a myriad of challenges and opportunities when it comes to effective records management. As remote work gains prominence, businesses grapple with the need to provide secure and accessible records for their dispersed teams. Simultaneously, the rising importance of data privacy necessitates meticulous compliance with regulations like the […]
5 Keys to a Simple Active Records Storage Process

5 Keys to a Simple Active Records Storage Process

Storing active records offsite is simple with a system that includes these keys. Save space, save time and save money with active file storage. Is your office space drowning in active files? But, you feel like offsite file storage isn’t the right fit for you because you need access to your files on a regular […]
How To Create A Records Retention Schedule? (Free Downloadable Guide)

How To Create A Records Retention Schedule? (Free Downloadable Guide)

Starting a small business or running a larger corporation heaps tremendous responsibility on your shoulders. With over 10.5 million small businesses formed since 2021, it’s easy to forget your internal data security. Developing a records retention policy is essential to complying with your legal requirements and keeping your secrets safe. But what are your compliance […]