File Tips

News, tips, and advice from your information management experts

Topic: Records Storage

To Ring in the New Year, Archive Your Old Files

To Ring in the New Year, Archive Your Old Files

When the calendar changed to “2023,” what did you do with all those papers, documents and old files marked “2022”? Smart businesses are boxing them up, archiving them and putting the ones they don’t need on hand into storage.
5 Ways to Turn Onsite Storage Space Into Commute-Worthy Real Estate

5 Ways to Turn Onsite Storage Space Into Commute-Worthy Real Estate

The hybrid working model is here to stay, and there is an opportunity to reallocate underused square footage and to reinvent the workplace for flexibility, socializing, and profits.
Have paper documents gone away? No—and they shouldn’t

Have paper documents gone away? No—and they shouldn’t

Hackers can download billions of files in minutes, but they can’t get at paper documents nearly as easily. We all know that electronic records are necessary… But are paper documents still relevant?
Air Gapping: What is an Air Gap Backup?

Air Gapping: What is an Air Gap Backup?

Ever heard of an air gap backup? It’s one of the many techniques used for avoiding data loss. While there are multiple methods to keeping your important information safe, air gapping is probably one of the most unique. Surprisingly, it’s been around for quite some time now but what is it and do you need […]
Traditional Self Storage: Is it the Right Choice for Your Business?

Traditional Self Storage: Is it the Right Choice for Your Business?

Space is tight in California’s urban centers—with occupancy costs at a jaw-dropping $113.84 per square foot in San Francisco. If given the choice, you might think about putting some of your business stuff in a traditional self storage unit and leasing out some of that extra space in your office formerly taken up by all […]
5 Key Use Cases for an Inactive Records Strategy

5 Key Use Cases for an Inactive Records Strategy

What does a past employee’s personnel file, last year’s tax return and closed case files have in common? They are all inactive records. What are inactive records? Also known as unused files or archives, these are “documents which are no longer referenced on a regular basis and tend to be stored in a less accessible […]
Everything You Need to Know About Going Paperless

Everything You Need to Know About Going Paperless

Companies looking for more robust and responsive record-keeping systems should strike a balance between paper and digital, and find a true “sweet spot” with going paperless.

7 Document Storage Essentials for Every Company

Will your document storage practices keep your company out of legal hot water? The answer may surprise you. Check out our checklist to see where you’re winning and where you need to catch up. (Hint: Check each item off that you have covered to tally up your score.) 1. Several Layers of Security You have […]
Five steps to protect your business from data leaks

Five steps to protect your business from data leaks

In the predawn hours of June 30th, a burglar broke into a San Francisco dental office (twice within 3 hours!). He made off with some cash, several thousand dollars’ worth of equipment and a tablet computer.

Sally, The New Girl