File Tips

News, tips, and advice from your information management experts

Topic: Records Storage

What Happens After Your Records Go Offsite? A Step-by-Step Guide for Businesses

What Happens After Your Records Go Offsite? A Step-by-Step Guide for Businesses

Offsite records storage doesn’t mean giving up access. See the eight steps behind pickup, secure storage, retrieval, and certified destruction.
How Long Should HR Keep Employee Records, and Where Should They Be Stored?

How Long Should HR Keep Employee Records, and Where Should They Be Stored?

Personnel files, payroll records, and tax documents all need different retention timelines. This guide breaks down what HR should keep and for how long.
Healthcare Records Retention Guidelines: How Long to Keep Medical Records by Category

Healthcare Records Retention Guidelines: How Long to Keep Medical Records by Category

Healthcare organizations generate records across dozens of categories – this guide breaks down healthcare records retention guidelines by these categories, with recommended retention periods and federal sources for each.
What Items Belong In Climate-Controlled Storage?

What Items Belong In Climate-Controlled Storage?

This guide helps you determine when standard office storage is not enough and how to decide if your records need climate control.
The Records Lifecycle Explained: From Creation to Destruction

The Records Lifecycle Explained: From Creation to Destruction

The records lifecycle is a structured, repeatable system that governs how organizations manage records from creation through final disposition. Whether you’re managing patient files or client contracts, every record follows the same process.
A Practical Guide to Storage Systems and Hybrid Compliance Readiness

A Practical Guide to Storage Systems and Hybrid Compliance Readiness

For many businesses, the idea of an entirely onsite or cloud-based storage network is unrealistic – a hybrid system combines both. This guide explains how businesses can achieve compliance readiness with a hy.
How Offsite Records Storage Saves You Money

How Offsite Records Storage Saves You Money

Many organizations, especially those in heavily regulated industries such as healthcare, finance, and government, bleed money on records management. Offsite document storage eliminates the major costs of storing records in-house, including the need for specialized facilities and ongoing compliance monitoring.
Best Practices for Organizing Archival Boxes

Best Practices for Organizing Archival Boxes

Proper organization not only prevents this loss and damage but also saves you time when retrieving paper records from your archive document storage. Discover how to organize archives for your business in this expert article.
How to Choose the Right Commercial Storage Partner for Your Business

How to Choose the Right Commercial Storage Partner for Your Business

Choosing the right commercial storage partner mpacts compliance, resilience, and long-term operational efficiency for your business. We walk through the key steps to finding the ideal commercial storage partner in this article.
The Hidden Costs of Onsite Storage

The Hidden Costs of Onsite Storage

This article breaks down the hidden costs of onsite storage and what those filing cabinets are truly costing you