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File Tips

News, tips, and advice from your information management experts

Topic: Records Storage

Read all about it: Paper documents are <em>still</em> relevant

Read all about it: Paper documents are still relevant

Editor’s Note: Back in August 24, 2015 we originally published a post on the continuing relevance of paper. Four years later, paper remains a critical component of our work lives. It’s just as timely as before, so we freshened up the article and gave it a little plot twist! (Photo: Wikimedia Commons) Keanu Reeves may […]
Traditional Self Storage: Is it the Right Choice for Your Business?

Traditional Self Storage: Is it the Right Choice for Your Business?

Space is tight in California’s urban centers—with occupancy costs at a jaw-dropping $113.84 per square foot in San Francisco. If given the choice, you might think about putting some of your business stuff in a traditional self storage unit and leasing out some of that extra space in your office formerly taken up by all […]
5 Key Use Cases for an Inactive Records Strategy

5 Key Use Cases for an Inactive Records Strategy

What does a past employee’s personnel file, last year’s tax return and closed case files have in common? They are all inactive records. What are inactive records? Also known as unused files or archives, these are “documents which are no longer referenced on a regular basis and tend to be stored in a less accessible […]
The Truth on Going Paperless

The Truth on Going Paperless

Companies looking for more robust and responsive record-keeping systems should strike a balance between paper and digital, and find a true “sweet spot” with going paperless.

7 Document Storage Essentials for Every Company

Will your document storage practices keep your company out of legal hot water? The answer may surprise you. Check out our checklist to see where you’re winning and where you need to catch up. (Hint: Check each item off that you have covered to tally up your score.) 1. Several Layers of Security You have […]
Five steps to protect your business from data leaks

Five steps to protect your business from data leaks

In the predawn hours of June 30th, a burglar broke into a San Francisco dental office (twice within 3 hours!). He made off with some cash, several thousand dollars’ worth of equipment and a tablet computer.

Sally, The New Girl

Top 10 Reasons To Use A Records Center

Records are information assets that can hold great value for your organizations but also pose several risks. Record Storage plays an important role in protecting the future of the organization and its stakeholders. Here are the top ten reasons to move inactive records to an off-site facility:

Weighing the Pros and Cons For Records Storage At A Records Center

Obviously our bias is that you choose a specialized off-site Record Storage facility like Corodata. While moving records off-site is a necessary business move, we believe choosing a self-storage unit is a miscalculated decision. A Record Storage center provides better service and usually at a lower cost.

Weighing the Pros and Cons of Record Storage at a Self Storage/Warehouse

What is renting a storage unit? A self-storage facility or renting some space in a warehouse is an option that some businesses choose. Beware of the false sense of security of the “Out of Sight, Out of Mind” approach. Just because you have removed all those boxes from daily view does not mean they are […]