File Tips

Many organizations, especially those in heavily regulated industries such as healthcare, finance, and government, bleed money on records management. Offsite document storage eliminates the major costs of storing records in-house, including the need for specialized facilities and ongoing compliance monitoring.

Securely storing your documents doesn’t necessarily mean throwing away all your hard copies. In some cases, physical records retention is a legal or regulatory requirement. With hybrid records management, you can save space and time through digitization without completely abandoning paper-based files. Understanding how to store both digital and physical documents effectively allows you to refine your approach, maximize searchability, and cut costs.

Many businesses make costly errors during the scanning process, which can lead to security risks, compliance issues, compromised information, and wasted resources. Avoiding these five document scanning mistakes will help keep your records management system organized, efficient, and legally compliant.

Companies looking for more robust and responsive record-keeping systems should strike a balance between paper and digital, and find a true “sweet spot” with going paperless.