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Digitize large quantities of documents efficiently with Corodata’s High Volume Scanning. Ensure quick, secure, and accurate conversion to digital files.
Securely access your digital and scanned documents anytime from your desktop, tablet, or phone with CoroVault.
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Host a shred event to provide secure shredding services to your community at a central location with our mobile shred truck.
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This guide reveals exactly which business records to keep and for how long.
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Since 1948, we have delivered secure records management solutions to help businesses confidently protect and manage their information.
Companies looking for more robust and responsive record-keeping systems should strike a balance between paper and digital, and find a true “sweet spot” with going paperless.
The digital transformation revolution has been widely touted as the “end of paper” by myriad business experts. These same experts tout pure “paperless only” as the only path to good document business practices.
However increasingly, the data reveals that while going paperless may be a good idea on paper, in reality, undergoing a paperless only digital transformation process has risks and costs the experts didn’t factor into the equation.
Business executives agree, noting that perception and reality are vastly different on the paperless office experience.
“We found that although in our office we may strive to be as paperless as possible, many of our customers are not,” says Paula Bolton, a director at Franklin James Credit Management Ltd, a credit control specialist firm. “We receive paperwork through them on a regular basis. Consequently, keeping track of where we store relevant information for our clients and notes we produce about our clients has been a challenge.”
Why is the reality so different for the paperless experience, and the emerging risks so pervasive? While the challenges of going paperless only are myriad, these issues remain at the top of the list.
Savvy business decision makers are starting to realize the most effective path to successful document management doesn’t demand a hard choice between paper or no paper.
Instead, more and more companies are opting for secure paper record storage solutions that protect the integrity of critical company documents and offer immediate access through scan on demand when needed.
“Our business has been aggressively going paperless over the last year with the addition of new digital systems in every aspect of our business from human resources to operational scheduling and client records,” notes Nick Haschka, CEO at The Wright Gardner, in San Francisco.
Haschka says he still finds his staffers reverting back to paper in certain processes where the reliability of paper is needed.
“We are a field service business with technicians out in the field performing service,” he explains. “While digital work orders and schedules provide solid capabilities such as on-the-go mapping and instant access to related and up-to-date information, the additional overhead of constantly fumbling around with devices imposes real costs to our employees, especially when devices are not a user’s preferred mode of operation.”
That’s where a dependable record management system can help. By blending the best of both worlds with paper and digital-based document management solution, companies can find that sweet spot and better protect and store their documents in a cost-efficient manner.
Better yet, they can count on doing so for years going forward.
Learn how Corodata’s affordable records’ management has provided security, accessibility and peace of mind to California businesses for more than 70 years.
It’s a Digital-First World: Five Trends Reshaping Records Management As You Know It | Document Strategy Digital Transformation: History, Present, and Future Trends | Auriga
Download and save our "Business Retention Schedule Guideline" to ensure you meet government mandates and have your employees knowledgeable of what records to store and for how long.