What is Records Storage? Compare Records Storage and Management Options (Free Downloadable Guide)

To understand what is records storage and its importance, imagine a business without paper. It’s hard, right? Even as technological advances have made it more viable to adopt “paperless” technologies, offsite records storage is still integral to your organization. Within your office, you may have a collection of:

  • Client files
  • Personnel documents
  • Vital business records
  • Proprietary information

Protecting the private and confidential data within these records and other files can be a challenge, so you need space that’s secure and reliable without sacrificing accessibility.

Protection, preservation and management of your business records

Storing records in-house is expensive and often requires administrative oversight. Self storage units present another set of problems as they are notoriously prone to fire, flooding, and theft and also can be a drain on your internal staff’s time and productivity during the retrieval process. Neither of these solutions provide the organization and compliance required to meet retention and audit requirements. In the meantime, your business may also be subject to the following regulations:
  • GLB
  • SOX

California’s trusted records storage solution provider

Corodata provides you with a records storage solution that reduces risk while simultaneously facilitating improved records management for your business. For over 70 years we’ve been serving California’s business community. During that time, we’ve developed a reputation for delivering the highest quality records and information management services with a unique local touch. We offer our clients the following records-related services:
  • Archival retention and management
  • Active file storage
  • File indexing
  • Vital record storage
  • Electronic file delivery

No matter which solutions best fit your business needs, you’re always provided with reliable expertise combined with superior service.

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Corodata supports businesses with confidential, secure off-site storage. Let’s get started. Let’s Talk

Stress-free records storage

With an offsite records storage solution you shouldn’t have to worry about the security of your documents and files. Corodata’s storage facilities are built specifically for the preservation and protection of paper records. Our records center offers the following features and capabilities:

  • State-of-the-art fire protection and suppression systems
  • Strictly controlled and monitored access
  • 24/7 video surveillance
  • Screened employees
  • Bar code tracking
  • A comprehensive inventory management database
Learn more about our 6 layers of security in protecting client information.

Instant records access and retrieval

It’s important to always have access to your records inventory as you never know when you may need a set of documents or even an individual file. Corodata provides you with the ability to request and retrieve your records at any time. We provide the following delivery options to meet even your most sensitive retrieval needs:

From the time of your initial request to final delivery, we maintain strict chain of custody protocols to ensure continuous privacy protection for your records.

Corodata provides records storage solutions for the San Francisco, San Jose, Orange County, Los Angeles, Inland Empire, and San Diego business communities.