Store your business’ essential documents securely offsite to save space and ensure compliance.
Protect your business’s digital media in a secure, climate-controlled vault.
Secure your essential records like wills, evidence, trusts, and legal documents in our vault.
Preserve the safety and integrity of biological samples, pathology slides, and critical medical materials with secure, climate-controlled storage.
Easily manage and track your inventory online with Corodata’s secure and user-friendly Client Portal.
Access your physical documents digitally with Corodata’s Scan on Demand service. Deliver secure, on-request scans directly to your device.
Digitize large quantities of documents efficiently with Corodata’s High Volume Scanning. Ensure quick, secure, and accurate conversion to digital files.
Securely access your digital and scanned documents anytime from your desktop, tablet, or phone with CoroVault.
Secure offsite storage for critical documents, ensuring space savings and compliance.
Prevent data breaches with certified hard drive destruction, fully wiping data and ensuring compliance.
Host a shred event to provide secure shredding services to your community at a central location with our mobile shred truck.
Stay informed with the latest records management tips, industry news, and expert insights.
Unlock free exclusive ebooks, templates, and checklists to streamline your business operations.
Access free on-demand webinars to master Corodata’s client portal.
This guide reveals exactly which business records to keep and for how long.
Safeguard your business operations and speed up recovery during a crisis by completing this disaster recovery plan.
Easily maintain HIPAA compliance with our comprehensive checklist.
Since 1948, we have delivered secure records management solutions to help businesses confidently protect and manage their information.
Editor’s Note: Second in a three-part series, What is Records Management?, where we outline significant RIM features: Protection, Records Lifecycle and Business Strength. This post, originally published on May 27, 2013, has been modified for relevancy and fresher examples, links and stats.
In short, the days of keeping critical records filed in boxes strewn about the office are a thing of the past—it’s time to organize your files library-style. It’s easy to see that of foremost concern is a company’s ability to quickly access a record when the need arises, always feeling in control of all of the business’s valuable information. When necessary, records can be retrieved without wasting time sorting and shuffling through countless boxes. Entrepreneur reports that the average company loses more than 20 percent of its productive capacity to “organizational drag,” otherwise known as red tape or unnecessary complexity.
First, secure offsite records storage with proper indexing of files in place dramatically reduces costs related to managing files, misallocated office storage space, and organizational drag.
Lastly having a chain of custody is a big deal. The chain of custody keeps tabs of every document over its entire lifecycle. In short, it’s a log that tracks every file’s whereabouts, including a description of the document, who created the document, where and when it’s been distributed, who has the document now.
Download and save our "Business Retention Schedule Guideline" to ensure you meet government mandates and have your employees knowledgeable of what records to store and for how long.