Store your business’ essential documents securely offsite to save space and ensure compliance.
Protect your business’s digital media in a secure, climate-controlled vault.
Preserve the safety and integrity of biological samples, pathology slides, and critical medical materials with secure, climate-controlled storage.
Optimize storage for pallets and bulk items with secure, scalable solutions ideal for growing businesses.
Secure your essential records like wills, evidence, trusts, and legal documents in our vault.
Easily manage and track your inventory online with Corodata’s secure and user-friendly Client Portal.
Need storage boxes? Order Corodata’s durable, secure boxes online in just a few clicks. Keep your records organized and protected.
Access your physical documents digitally with Corodata’s Scan on Demand service. Deliver secure, on-request scans directly to your device.
Digitize large quantities of documents efficiently with Corodata’s High Volume Scanning. Ensure quick, secure, and accurate conversion to digital files.
Securely access your digital and scanned documents anytime from your desktop, tablet, or phone with CoroVault.
Keep your business compliant and secure with our NAID-certified paper shredding services.
Securely dispose of IT assets with secure data destruction and responsible recycling.
Prevent data breaches with certified hard drive destruction, fully wiping data and ensuring compliance.
Host a shred event to provide secure shredding services to your community at a central location with our mobile shred truck.
We offer a range of secure, locked shred bins and consoles designed to safely store confidential documents and files. Explore our available options today!
Stay informed with the latest records management tips, industry news, and expert insights.
Unlock free exclusive ebooks, templates, and checklists to streamline your business operations.
Access free on-demand webinars to master Corodata’s client portal.
This guide reveals exactly which business records to keep and for how long.
Safeguard your business operations and speed up recovery during a crisis by completing this disaster recovery plan.
Easily maintain HIPAA compliance with our comprehensive checklist.
Since 1948, we have delivered secure records management solutions to help businesses confidently protect and manage their information.
Free Guide
The Records Storage Audit Checklist is a free self-assessment from Corodata that scores ten areas of a physical records storage program so you can identify gaps. Do you know where your records are and who can access them? What about how quickly they can be retrieved or when they should be destroyed? Records managers, office managers, facility managers, and compliance officers can use this checklist to find answers to questions like these before a gap becomes a security or compliance problem.
Inventory checks for unique identifiers, standardized labeling, and indexing
Storage environment review for water exposure, temperature, pests, and fire protection
Access controls for restricted areas, keys and badges, and former employees
Warning signs such as boxes on floors and records beneath plumbing
Retrieval process review covering request documentation and checked-out file tracking
Benchmarks for average retrieval time, from under one hour to records that can’t be located
Tracking requirements for every retrieval, transfer, and destruction handoff
Audit question on identifying the last person to handle a missing record
Retention checks for written schedules, legal holds, and official copies
Destruction requirements for authorized approval and Certificates of Destruction
Disaster planning for vital records, fire and flood risk, and recovery vendors
Red flags like “we keep everything forever” and “we destroy everything after seven years”
Vendor audit covering facility access, employee screening, and retrieval turnaround
Training checks for onboarding, policy access, and program ownership
Scoring system with results from Strong Records Storage Program to High Priority for Review
Priority fields for your top three fixes, with follow-up questions on risk, cost, and ease
Download the Records Storage Audit Checklist to evaluate the security, access, compliance, and efficiency of your physical records storage program.