Education Records Management Services

Are you spending too much time hunting down records instead of teaching? Say hello to a FERPA-compliant education records management system that saves time, reduces storage space, and maintains the highest level of data security.


Taking Care of Your School Records Management Needs

Make education records management simple with Corodata’s all-in-one suite of secure, offsite document storage and records management services.

Corodata’s student record management services serve the unique requirements of educational institutions nationwide. We provide the infrastructure, employee training, and peace of mind needed to spend less time hunting for university records and more time teaching.

Work with a professional team that utilizes a tailored approach that balances accessibility with security and FERPA compliance. Get in touch with Corodata for more information on how we help you preserve document confidentiality and integrity.

easy retreival

Records Requests and Transfers

Protect your data in transit and at rest with our K-12 records management services. We help districts move away from inefficient and insecure records management workflows to help them defend sensitive records when requested and transferred by organizations like colleges and other third parties.

archive records

Educational Document Storage

We support you by providing document storage and backups, data retention policies, long-term archiving, and establishing compliant preservation standards. Corodata guarantees secure document storage without hampering accessibility. Let Corodata provide the right mix of records storage methods for your institution.

records compliance

FERPA Compliance and Regulatory Compliance

Liability represents a serious challenge to your school’s finances and reputation in the community.

Comply with the Family Education Rights and Privacy Act (FERPA) when handling education documents at your university. Our experts track and update how we handle school and college records based on how FERPA and other regulatory standards change over time. We ensure that we remain compliant, meaning our clients also remain compliant.

Other regulations we help your institution comply with include:

electronic records

Seamless Digitization of Documents

Protect against loss, destruction, and unauthorized access with Corodata. We support school districts in their digital transformations by digitizing paper documents and providing secure access controls for all records. Our stringent approach to security ensures that digitization doesn’t compromise document integrity but enhances it.

shredding

Secure Shredding and Destruction Protocols

We follow the latest legal guidance on destroying documents that reach the end of their legal retention periods. Through highly trained and vetted staff, GPS-tracked trucks, and fully compliant K-12 records shredding and media destruction protocols, we protect student confidentiality until the very end of a document’s lifecycle.

High-Volume Document Scanning

Advanced Document Scanning for High Volume Records

Streamline your administrative departments with advanced scanning technologies. Our team deploys these technologies to digitize tens of thousands of transcripts and educational records and produce centralized databases, making storing school records easy.


Leading Authority in Education Records Management Services

Corodata is a leader in education records management and a perfect addition to your school district or university. We continually innovate by deploying new technologies and embracing cutting-edge processes. Our organization also works with Kirkpatrick Price to audit our policies and procedures to ensure we continue to meet the highest standards, including SSAE 18 compliance.


Specialization in Education Offsite Document Storage

We tailor our records storage services to match the needs of educational institutions, from elementary schools to the nation’s leading universities. Our employees are trained specifically in records management for the education sector, ensuring we deliver bespoke, compliant solutions.


Some of the services we offer include:

We combine these services with our renowned customer service, which involves treating every client we work with like an individual and not just “another school.” If you want only the best, choose Corodata as your education records management partner.


Educational Institutions that Corodata Serves

K-12 Records Management

Break the endless cycle of juggling the storage needs of enrollment forms, academic records, special education, payroll, HR, and K-12 transfer requests. At Corodata, we have systems designed to handle everything, including physical and digital storage. Our records management systems bring educational records into the digital age with security worthy of Fort Knox while making records securely accessible via our cloud platform.

University/College Records Management

Universities and colleges share many of the same document management requirements as ordinary schools, but with the quirk of even more document types to consider. Our document management system is equipped to handle other types of sensitive data, including PhD papers, academic research, and other sensitive documents. Work with Corodata to make them easily accessible, compliant with the latest academic standards, and secure.

Other School Records Management

Private and alternative educational institutions often have unique records management needs because of their extra burdens and responsibilities. Beyond student records, there are curriculums, confidential administrative documents, and more to handle as part of your records management infrastructure. Corodata’s software is designed to be flexible and customizable to suit your workflows and requirements. Talk to us to learn more about how we build our software around you.

Efficient Records Management for Your School, College, or University

Schools, colleges, and alternative education institutions possess unique flows, documents, and management challenges. We have designed our education records management solutions to be flexible enough to be customized according to your needs.

For example, we provide offsite magnetic tape storage for some schools. In contrast, others prefer air gaps with different media types, including external hard drives, optical disc drives, and flash memory storage.

Our bespoke records management solutions are designed around you, with our team taking the time to get to know our client’s pain points and needs. No records management solution is right for everybody, but Corodata ensures we have the right solution for you.

Moreover, our friendly support team is always available to provide tailored advice for improving your in-house security and compliance. Make Corodata your partner in records management by contacting us today for your no-obligation consultation.