Store your business’ essential documents securely offsite to save space and ensure compliance.
Protect your business’s digital media in a secure, climate-controlled vault.
Preserve the safety and integrity of biological samples, pathology slides, and critical medical materials with secure, climate-controlled storage.
Optimize storage for pallets and bulk items with secure, scalable solutions ideal for growing businesses.
Secure your essential records like wills, evidence, trusts, and legal documents in our vault.
Easily manage and track your inventory online with Corodata’s secure and user-friendly Client Portal.
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Access your physical documents digitally with Corodata’s Scan on Demand service. Deliver secure, on-request scans directly to your device.
Digitize large quantities of documents efficiently with Corodata’s High Volume Scanning. Ensure quick, secure, and accurate conversion to digital files.
Securely access your digital and scanned documents anytime from your desktop, tablet, or phone with CoroVault.
Keep your business compliant and secure with our NAID-certified paper shredding services.
Securely dispose of IT assets with secure data destruction and responsible recycling.
Prevent data breaches with certified hard drive destruction, fully wiping data and ensuring compliance.
Host a shred event to provide secure shredding services to your community at a central location with our mobile shred truck.
We offer a range of secure, locked shred bins and consoles designed to safely store confidential documents and files. Explore our available options today!
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This guide reveals exactly which business records to keep and for how long.
Safeguard your business operations and speed up recovery during a crisis by completing this disaster recovery plan.
Easily maintain HIPAA compliance with our comprehensive checklist.
Since 1948, we have delivered secure records management solutions to help businesses confidently protect and manage their information.
From healthcare to retail, every industry faces the same challenge: how to store critical documents, tools, and inventory safely while staying compliant and cost-efficient. The right commercial storage solution not only prevents disruptions but also helps businesses scale, cut costs, and protect sensitive data.
This guide introduces you to eight industries that benefit from commercial storage and explores the advantages of off-site vs. on-site storage. It also explains how the right storage solution can contribute to better disaster preparedness and enhance your overall operations.
Commercial storage services are a worthwhile investment for organizations in virtually every industry, but for some, it’s a necessity. Concerns about regulations, theft, and inventory management are all compelling reasons why these industries need quality storage solutions.
Healthcare facilities handle sensitive files and face strict regulations like the Health Insurance Portability and Accountability Act (HIPAA). Failing to use appropriate records storage can result in steep fines and penalties.
Key benefits of commercial storage for healthcare:
Law firms and other legal service providers deal with extensive paperwork and accumulate large case file archives over time. These files typically contain confidential information about clients and their cases, and protecting this information is crucial to maintaining confidentiality and trust.
Commercial storage benefits for law firms:
Secure storage for sensitive materials is imperative if you operate in the financial sector. Financial institutions have to meet strict document storage requirements set by the Financial Industry Regulatory Authority (FINRA).
Why financial institutions & accounting firms should use offsite storage:
Companies in the construction industry face logistical storage challenges because employees frequently travel and work across multiple sites. As a result, some organizations use a combination of offsite and onsite storage for materials and equipment.
A commercial storage solution allows construction companies to:
Retail stores of all sizes, including chains and small businesses, typically need seasonal inventory storage for merchandise that they need to hold short-term.
Commercial storage options offer retailers:
Professionals involved in property development, design, and sales rely on commercial storage for a variety of documents and items including:
Whether an architect, real estate agent, or interior designer, you can use commercial storage so that you’re ready to set up a property as soon as you take on the project.
Although many schools, colleges, and universities now use digital files, they often have physical copies and paper documents. Secure offsite academic records storage protects private information about students and helps maintain compliance with the Family Educational Rights and Privacy Act (FERPA).
Manage materials for your school with commercial storage to:
Like schools, government offices have to comply with federal, state, and local regulations related to document preservation and data protection.
Commercial storage enables government agencies to:
The need for commercial storage has evolved as technology and needs have changed. Businesses are adopting new storage strategies in response to developing trends, including e-commerce, hybrid work models, last-mile delivery, and pop-up retail.
Although warehouse storage for small businesses with large amounts of inventory can be a logical choice, it’s less ideal for some organizations. Space is expensive, and many small and medium-sized businesses (SMBs) have limited budgets. At the same time, they tend to keep less inventory on hand, which means leasing a warehouse is not only cost-prohibitive but a waste of resources.
Commercial self-storage for small businesses is a flexible alternative to warehouse leasing. It offers enough space to store your products without spending money on unnecessary square footage.
Similarly, many startups have small office locations and rely heavily on hybrid workers. As a result, they lack sufficient space to store extensive files or equipment. A commercial storage solution is an excellent option for startup inventory storage. You can use it as a short-term solution as you accumulate inventory, equipment, furniture, and documents. As you scale up, you can gradually move these items into your larger office space.
Storage is a core component of disaster preparedness and one of your most valuable business continuity solutions. Storing copies of vital documents and pieces of equipment shortens disruptions to your operations and protects critical data in the event of an emergency.
Commercial storage is beneficial for preventing data loss due to floods, fires, and other natural disasters. If servers or hard copies of your files are damaged or destroyed, you can access copies stored in a separate location. In addition, if you experience a cyberattack and lose digital copies of important documents, you can recover physical copies of files from your storage space.
For some businesses, offsite disaster recovery storage can shorten downtime and allow you to resume operations more quickly. If you place back-up devices, tools, and files in commercial storage, you can temporarily run critical processes until your primary business location is available again.
Storage needs differ significantly based on the type of organization you operate and what services or products you offer. Corodata’s customizable options allow you to design commercial storage solutions by industry to meet your regulatory, security, and operational challenges.
For example, climate control is essential for organizations storing products sensitive to heat and moisture. Humidity and temperature fluctuations can seriously damage documents and samples. Custom storage for businesses can address these specific needs by maintaining a stable, appropriate environment compatible with the products, paperwork, and materials inside.
Similarly, companies prioritizing storage for regulatory compliance may want continuous surveillance of their storage facility. A tailored storage solution will incorporate security features, including sensors, alarms, and video monitoring, designed to detect and alert you to potential problems.
Differing regulations are one of the top concerns when selecting a storage solution. Organizations across various industries must adhere to guidelines for privacy and data protection storage. Some of the most significant policies and regulators include:
Compliance-ready storage helps you meet the requirements of these and other government or industry-specific regulators. They often require the types of security measures Corodata employs, which help prevent unauthorized access to private data.
Don’t wait until an audit or data breach exposes gaps in your compliance strategy. Proactively choose a storage provider with built-in safeguards—such as climate control, 24/7 monitoring, and certified shredding services.
In addition to compliance, organizations should consider how a commercial storage provider will help minimize their specific risks. For instance, a storage facility with fireproofing measures safeguards your documents and property against damage and loss.
Another key to risk mitigation storage is 24/7 security. Strong security, including monitoring for unauthorized access, prevents theft and property damage. If your industry has specific security requirements for confidential data, make sure your storage provider has the correct protections in place.
When you put your business property in secure commercial storage, it should be covered by insurance. Some facilities, including Corodata, have policies to cover expenses related to fires, floods, and damage to your property. You can purchase separate insurance to cover the full value of the items you store.
Using a storage facility for your sensitive files, valuable tools, and expensive equipment makes your operations more organized, efficient, and cost-effective—as long as you choose a trustworthy commercial storage partner. When researching your options, look for a solution that offers a combination of compliance, flexibility, insurance, access, and service.
Corodata is a secure storage provider for businesses, government offices, healthcare providers, and other organizations. With climate control, secure records storage, and compliance readiness, we can help solve the unique problems in your industry.
Whether you’re weighing the value of long-term vs. temporary storage or want to learn more about improved records management using offsite storage, the Corodata team is ready to help. Reach out to request a quote or consultation.
Wondering how long to keep certain records? Our free guide helps you understand what to save, what to shred, and when.