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Information management is entering a new era, with artificial intelligence (AI), stricter compliance requirements, and hybrid systems driving the shift. With so many changes happening at once, some businesses find it difficult to maintain efficiency and accuracy while also meeting updated regulations.
Whether you’re concerned about data compliance and security, efficiency, cost-effectiveness, or all of the above, the key is staying up to date with the latest management strategies. Let’s take a look at the 10 biggest trends in information governance for 2026.
The future of information management is much more complex and technologically advanced than at any other point in the past. Some of the key forces include:
All these factors are contributing to a digital transformation in records management, requiring organizational leaders to embrace different approaches to storing, organizing, and disposing of their files.
AI-powered information management uses machine learning to reshape indexing, retrieval, and compliance through automation and predictive analytics.
Examples include:
As AI continuously scans your files, it can recognize compliance gaps and anomalies much more quickly than periodic audits. Flagging these issues early reduces the risk of an accidental violation, which could result in hefty penalties, loss of trust, and disruptions to your operations.
Hybrid information ecosystems are another one of the most important document management trends. Businesses can combine digital and offsite storage to improve their cost control and compliance. Files you save to the cloud are on servers located in third-party facilities, while your physical documents reside in an offsite storage building.
This gives you complete control over how you store different kinds of data. You might use cloud-based document storage for less sensitive information and physical, offsite storage for critical data. This ensures you maintain access to the information you need at all times, while also simplifying and strengthening your compliance.
In addition, this flexible, scalable approach enables you to move data between environments as needed. If you’re concerned about data breaches, theft, or natural disasters, you can address them with redundant backups. This makes it easier to recover information if either your digital or physical file is lost or damaged.
Smart tagging is a time-saving records management technology enabling instant search, version control, and audit readiness. It works by automatically capturing, cataloging, and maintaining information about data, using AI to apply descriptive labels to digital text, images, and videos.
Automated metadata tagging helps organizations in a variety of ways, including:
Moving forward, this type of categorization will help businesses better organize and comply with their data.
As technologies have changed, regulators around the world have adjusted their requirements. For example, the European Union adopted the General Data Protection Regulation (GDPR) to strengthen individual data privacy rights, and the EU Artificial Intelligence Act, which bans the use of AI with unacceptable risks.
Meanwhile, in the United States, the Office of Civil Rights proposed new rules under the Health Insurance Portability and Accountability Act (HIPAA) to improve cybersecurity. On a state level, changes to the opt-out rules for the California Consumer Privacy Act (CCPA), which gives individuals control over their personal information, will go into effect in January 2026.
If an organization fails to adhere to these regulations, it could face significant consequences. Proactive management prevents violations and potentially large fines.
Cybersecurity and records management will converge to offer greater protection from unauthorized access, use, and disclosure. Embedding security controls in every stage of a record’s lifecycle mitigates those risks without affecting accessibility or data integrity. For instance, many companies use encryption in their records management systems to protect sensitive information during storage and transmission.
In addition, zero-trust storage and access monitoring lowers the likelihood of unauthorized access. With this approach, organizations never assume a user, device, or system is safe, even if they’re already on the network. They grant access to data only after thorough identity verification and authorization. They also keep a record of every access instance, so they’re prepared for audits and can pursue investigations into data access incidents.
Automation helps organizations reduce labor costs and human error. In the future, more organizations will automate digitization, instantly converting scanned documents to digital text.
You can also automate classification processes by training machine learning algorithms on your existing datasets. When you enter new documents into the system, AI can categorize them based on your other data without any manual intervention. This is significantly faster than manual classification and allows employees to focus their energy on more productive tasks.
Once your documents are in the system, you can use automation software to manage them throughout the rest of their lifecycle. These solutions allow you to set retention rules based on creation dates or other index fields. When a document reaches the end of its retention period, the tool can automatically send approvals or log disposal actions. This reduces the risk of mistaken or improper data removal, which can cause compliance violations and break trust with employees, partners, and customers.
Concerns about the environment have inspired the use of innovative strategies and new technologies, with 85% of companies increasing their sustainability-related investments from 2023 to 2024. Green IT initiatives, paper reduction, and eco-friendly storage help businesses reduce their footprint and achieve greater energy efficiency.
Some of these strategies include:
Another trend for 2026 is helping resolve a long-standing problem: data silos. They create confusion, slow productivity, and affect team performance because employees across departments aren’t always working from the same information.
Centralizing data through integrated dashboards and application programming interfaces (APIs) promotes alignment throughout the organization and helps everyone work toward the same strategic objectives. With unified data access, teams can collaborate more effectively and track their project progress. They can also save time on data collection and reporting, allowing more time for decision-making rather than finding and entering files.
The average cost of a data breach is $4.4 million. Standardizing security protocols helps limit data risks.
Understanding your data is essential to making informed decisions and optimizing workflows. Real-time analytics are a prominent trend for 2026 because they enable you to gain immediate insights into your information management, respond to changing conditions, and improve operational efficiency. Analytics dashboards offer insights into compliance gaps, storage, and document life cycles.
The specific metrics organizations can monitor include:
Waiting for specific intervals, whether a period of weeks, months, or years, to review your information governance leaves you susceptible to errors and regulatory violations.
AI is powerful—but it’s not perfect. It can hallucinate, misinterpret data, or produce biased results. That’s why human oversight is essential.
Employees bring:
AI enhances efficiency, but humans remain responsible for the decisions and outcomes.
Embracing information management trends is exciting, but before you begin implementing new technologies, make sure you’re ready. Follow these steps to position yourself for success:
Going through this process ensures you have the knowledge and support you need to make changes and optimize your information management.
Automation, AI, cloud-based systems, and other information trends for 2026 will revolutionize how organizations handle their data, and Corodata can help make the journey a smooth one. With compliance expertise, secure offsite storage, and decades of trust in document lifecycle management, we can help you make the most of 2026 and every year after.
Learn how to smoothly transition to effective Records Information Management with our eBook! Packed with valuable tips, it guides businesses on avoiding risks, implementing a professional RIM system, and using Corodata's solutions to get your records management on track.