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Shredding services are methods that businesses use to destroy documents containing sensitive information. This destruction occurs by cutting or crushing the records into tiny pieces using commercial-grade shredders. Besides freeing up space, shredding also ensures compliance with various retention and disposal laws, thus managing the risks of unauthorized data access.
Depending on your needs, shredding can be categorized by:
This guide breaks down the main shredding service types and helps you decide which option best fits your business.
Mobile shredding involves a truck equipped with a shredding machine visiting your office, where documents are destroyed on-site. Because the destruction happens where your business is located, on-site shredding offers full visibility and maximum security for your records.
Here’s a step-by-step process of what you can expect from mobile shredding services:
On-site shredding minimizes security risks because you can oversee the entire process, from bin collection to the final shredding. Other benefits include:
Mobile shredding is ideal for businesses that handle highly sensitive data and require visual confirmation of destruction, such as financial institutions and medical practices. Financial records, for example, contain identifiable personal data such as biometrics and social security numbers. A bank or an investment company may want less chain of custody and actual oversight for particular types of records. On-site shredding offers the much-needed peace of mind for such cases.
In offsite shredding, a service provider picks up your records and securely transports them to a destruction facility. This method is more cost-effective and scalable for bulk volumes, especially with documents that don’t necessitate direct oversight during disposal.
Industries such as legal, medical, and finance handle high volumes of data. Offsite shredding provides the necessary infrastructure and security for large-scale shredding operations.
Secure offsite shredding typically involves the following steps when working with Corodata’s shredding services:
If you’re dealing with a large volume of paper or recurring shredding needs, offsite document shredding can be cost-effective in the following ways:
Many business owners worry about the perceived security risks of offsite shredding. You don’t have full visibility of the actual shredding, and there’s a longer chain of custody before destruction.
With decades of experience in records management, we anticipate such risks and have several security measures in place for off-site shredding:
Drop-off shredding involves transporting the material to your provider’s facility for secure document destruction. If you’re a solo or small business owner with a few records to dispose of, mobile and off-site shredding may be too much to set up at the moment. Drop-off shredding may be an ideal option for your needs.
This shredding method is straightforward because it involves low-volume disposals.
Individuals and small businesses can get the most from drop-off shredding because of:
Drop-off shredding is right for:
Shredding can also be classified by the frequency at which it happens. One-time purge shredding destroys a large amount of business or personal documents in a single event, while a scheduled shredding occurs when there’s an ongoing need for records disposal.
One-time shredding is ideal for high-impact shredding situations that don’t need long-term commitment to schedules or contracts, such as:
For most businesses, there’s new customer data coming in every week. Allowing sensitive documents to linger longer than necessary takes up valuable space and poses a data security risk. Scheduled shredding services allow businesses to automate their recurring document destruction needs on an ongoing basis.
Scheduled shredding alleviates the stress of document disposal for businesses through:
The right shredding method for you depends on your document destruction needs.
Shredding is more than a disposal task; it’s also essential for ensuring compliance and information security. Handling such a sensitive business process without professional oversight can lead to non-compliance and unauthorized data access, making shredding less efficient than it should be.
Outsourcing professional shredding services means utilizing commercial-grade destruction machines for all disposal needs, enhanced document security, and the overall peace of mind that an expert is handling a critical business process.
Industries such as healthcare and finance process large volumes of sensitive customer data. Regulatory bodies establish document disposal laws that businesses must adhere to. For instance, the Health Insurance Portability and Accountability Act (HIPAA) requires proper data disposal practices, with a $250,000 fine for each violation involving a patient’s data. The Fair and Accurate Credit Transactions Act (FACTA) document destruction guidelines require businesses to dispose of sensitive consumer reports appropriately for data breach prevention.
Corodata is fully audited and certified as compliant with these and other document destruction laws. This means our shredding processes follow the law to the letter, directly protecting you from non-compliance penalties and fines.
The Certificate of Destruction (CoD)issued after every disposal confirms that you have followed the necessary steps to fulfill your data security obligations. It provides a paper trail in case of an audit and offers even more protection when you partner with a NAID AAA-certified company.
Ask yourself these key questions:
With decades of experience and multiple NAID AAA-certified facilities across California, Corodata offers secure and eco-friendly shredding solutions. Whether you need a one-time purge or recurring destruction, we ensure your documents are handled safely and responsibly.
Ready to dispose of unwanted business documents and records securely?
Get a free shredding quote from Corodata to learn how much it will cost and where to get started.
As your company grows and industry regulations change, document shredding protocols have also adapted. How knowledgeable are your employees about these practices?