File Tips

News, tips, and advice from your information management experts

Air Gapping: What is an Air Gap Backup?

Air Gapping: What is an Air Gap Backup?

Ever heard of an air gap backup? It’s one of the many techniques used for avoiding data loss. While there are multiple methods to keeping your important information safe, air gapping is probably one of the most unique. Surprisingly, it’s been around for quite some time now but what is it and do you need […]
Save the Earth, Host a Shred Day

Save the Earth, Host a Shred Day

Editor’s Note: This post was originally published on April 23, 2018, before the COVID-19 pandemic. We’ve refreshed and edited it to reflect our current realities of remote work and community virus transmission. Once again, in honor of Earth Day, we want to remind our clients that professional paper shredding is an eco-friendly way to destroy […]

COVID-19 What we are doing

5/13/2020 update original post was 3/13/20 Corodata is an extension of your office -we can support your remote employees by offering access, storage, and shredding of important office files at home offices- while safely abiding by California’s stay at home orders. Corodata offers: At home no contact deliveries– All while maintaining a secure chain of […]
What documents NOT to Shred

What documents NOT to Shred

Editor’s Note: This What documents not to shred post, originally published on March 23, 2017 has been updated for accuracy and up-to-date information. Secure document destruction is a regular habit for records managers in a time when business data leaks are rampant, and especially during tax season. Shredding is only one aspect of records management; […]
CCPA Is in Effect: How Do Small Businesses Comply?

CCPA Is in Effect: How Do Small Businesses Comply?

The California Consumer Privacy Act (CCPA) has small business owners asking, “What does this law mean for me?”. We’ll walk you through the criteria for compliance and the steps to take for your team to stay on track.
2019: The Year in Records Management Review

2019: The Year in Records Management Review

With the hundreds of emails you get every day, you may have let a few from Corodata get buried in the endless data stream that is your inbox. We’ll try not to take it personally. In fact, just to catch you up, here are the eight records management guides from 2019 that will cue you […]
Read all about it: Paper documents are <em>still</em> relevant

Read all about it: Paper documents are still relevant

Editor’s Note: Back in August 24, 2015 we originally published a post on the continuing relevance of paper. Four years later, paper remains a critical component of our work lives. It’s just as timely as before, so we freshened up the article and gave it a little plot twist! (Photo: Wikimedia Commons) Keanu Reeves may […]
Self Storage Nightmares

Self Storage Nightmares

We want to believe offsite business storage units are secure and safe for valuables and irreplaceable data. But theft, damage, and flooding are rampant—and often there is no remedy, either in recovery or compensation. Presented, for your consideration, are four storage horror stories. All true. All tragic. And none of them had to happen.
HIPAA Violation Horror Story Hour

HIPAA Violation Horror Story Hour

Medical identity theft is a growing problem. It’s devastating not only for individuals who suffer the exposure of their most personal and intimate information, but for the organizations entrusted to safeguard it—not just in reputational harm, but punitive sanctions that can cost up to $50,000 per instance. What can be done?
Be a Hero: Get Buy-in for Your Records Management Program

Be a Hero: Get Buy-in for Your Records Management Program

Despite the clear need for secure and complaint storage, many organizations still shortchange their records information management functions. But executives’ resistance to these efforts may be indicative of a larger reluctance to change. Want to be the company hero?