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File Tips

News, tips, and advice from your information management experts

COVID-19 What we are doing

Choi Chow | Mar. 13, 2020 | Newsletters
4/2/20 update orignial post was 3/13/20 As of 4/2/2020 Corodata remains open as an essential service provider and can help businesses with social distancing file pickup and delivery, digitizing files, shredding services, physical backup, and cloud backup. The health and safety of our customers and employees continue to be a priority, especially amid concerns about […]
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What documents NOT to Shred

What documents NOT to Shred

Choi Chow | Feb. 25, 2020 | Paper Shredding
Editor’s Note: This What documents not to shred post, originally published on March 23, 2017 has been updated for accuracy and up-to-date information. Secure document destruction is a regular habit for records managers in a time when business data leaks are rampant, and especially during tax season. Shredding is only one aspect of records management; […]
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CCPA Is in Effect: How Do Small Businesses Comply?

CCPA Is in Effect: How Do Small Businesses Comply?

Choi Chow | Jan. 28, 2020 | Compliance
The California Consumer Privacy Act (CCPA) has small business owners asking, “What does this law mean for me?”. We’ll walk you through the criteria for compliance and the steps to take for your team to stay on track.
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2019: The Year in Records Management Review

2019: The Year in Records Management Review

Choi Chow | Dec. 17, 2019 | Records Management 101
With the hundreds of emails you get every day, you may have let a few from Corodata get buried in the endless data stream that is your inbox. We’ll try not to take it personally. In fact, just to catch you up, here are the eight records management guides from 2019 that will cue you […]
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Read all about it: Paper documents are <em>still</em> relevant

Read all about it: Paper documents are still relevant

Choi Chow | Nov. 26, 2019 | Records Storage
Editor’s Note: Back in August 24, 2015 we originally published a post on the continuing relevance of paper. Four years later, paper remains a critical component of our work lives. It’s just as timely as before, so we freshened up the article and gave it a little plot twist! (Photo: Wikimedia Commons) Keanu Reeves may […]
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Self Storage Nightmares

Self Storage Nightmares

Choi Chow | Oct. 28, 2019 | Self Storage
We want to believe offsite business storage units are secure and safe for valuables and irreplaceable data. But theft, damage, and flooding are rampant—and often there is no remedy, either in recovery or compensation. Presented, for your consideration, are four storage horror stories. All true. All tragic. And none of them had to happen.
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HIPAA Violation Horror Story Hour

HIPAA Violation Horror Story Hour

Choi Chow | Oct. 28, 2019 | Compliance, Medical Records
Medical identity theft is a growing problem. It’s devastating not only for individuals who suffer the exposure of their most personal and intimate information, but for the organizations entrusted to safeguard it—not just in reputational harm, but punitive sanctions that can cost up to $50,000 per instance. What can be done?
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Be a Hero: Get Buy-in for Your Records Management Program

Be a Hero: Get Buy-in for Your Records Management Program

Choi Chow | Oct. 28, 2019 | Records Management 101
Despite the clear need for secure and complaint storage, many organizations still shortchange their records information management functions. But executives’ resistance to these efforts may be indicative of a larger reluctance to change. Want to be the company hero?
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Document Destruction Lessons Hidden in the Hit HBO Show Succession

Document Destruction Lessons Hidden in the Hit HBO Show Succession

Choi Chow | Sep. 24, 2019 | Retention Schedule
HBO’s hit show Succession includes a company cover-up involving the improper destruction of hundreds of damaging documents. We take a look at where they went wrong, and where they (surprisingly) didn’t. If you’re not watching HBO’s buzzy, Emmy-nominated drama Succession, you’re missing out on one of the most interesting records management storylines in TV history. […]
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Three Ways for any Records Manager to Get Coworker Buy-In

Three Ways for any Records Manager to Get Coworker Buy-In

Choi Chow | Jul. 29, 2019 | Records Management 101
After speaking with records managers from all across our clientele, about triumphs and tribulations, one thing is clear: a records manager often doesn’t get the support they need. Records managers perform a critical function for the company and it takes brilliant coordination and active cooperation from all employees to do it well. The challenge is […]
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