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File Tips

News, tips, and advice from your information management experts

What Is Offsite Storage?

What Is Offsite Storage?

Vy TranSep. 12, 2025 | Records Storage
Offsite storage protects business documents and records, as well as digital media, from theft, natural disasters, and system failures. Learn more about whether or not it’s needed for your business.
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7 Business Problems Warehouse Storage Solves

7 Business Problems Warehouse Storage Solves

Corodata TeamAug. 29, 2025 | Records Storage
Many businesses only turn to commercial warehousing after outgrowing their on-site storage and experiencing extreme space constraints. Warehouse storage is more than a space solution—it’s a business enhancer. In this article, we explore the different ways a commercial warehouse can benefit your company and how to choose a vendor that matches your inventory needs.
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The Hidden Risks of Improper IT Asset Disposal

The Hidden Risks of Improper IT Asset Disposal

Corodata TeamAug. 26, 2025 | Data Protection, Retention Schedule, Shredding
Every business upgrades its technology eventually. Employees often hastily discard old devices or leave them to pile up in storage rooms. This guide explains what improper IT asset disposal really means and why it’s too risky to ignore.
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IT Asset Lifecycle Management: When and How to Retire Aging IT Equipment

IT Asset Lifecycle Management: When and How to Retire Aging IT Equipment

Corodata TeamAug. 15, 2025 | Data Protection, Shredding
Outdated equipment slows down operations and inflates costs. This guide walks you through the IT asset retirement process. You’ll learn when to retire aging IT equipment and how to do it securely.
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How Offsite Records Storage Saves You Money

How Offsite Records Storage Saves You Money

Corodata TeamJul. 29, 2025 | Records Management, Records Storage, Scanning
Many organizations, especially those in heavily regulated industries such as healthcare, finance, and government, bleed money on records management. Offsite document storage eliminates the major costs of storing records in-house, including the need for specialized facilities and ongoing compliance monitoring.
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What Happens to Your Business Data After You Recycle Electronics?

What Happens to Your Business Data After You Recycle Electronics?

SureOakJul. 24, 2025 | Data Protection, Shredding
Many believe that electronics recycling wipes files automatically, removing all traces of sensitive data. That’s a dangerous assumption. The reality is that when you recycle devices, your data may still remain on those hard drives. This leaves your data exposed for criminals or unauthorized users to access. Remember, it’s not just about clearing files. It’s about destroying every digital breadcrumb.
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How to Create an IT Asset Disposal (ITAD) Policy for Your Business

How to Create an IT Asset Disposal (ITAD) Policy for Your Business

Corodata TeamJul. 09, 2025 | Data Protection, Shredding
IT asset disposal is necessary for any organization looking to ensure the secure management of outdated IT equipment. It encompasses everything from protecting sensitive data and complying with privacy regulations to practicing good environmental stewardship and recovering value from end-of-life technology. Implementing an asset disposal policy offers your business peace of mind.
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Hybrid Records Management: How to Balance Paper and Digital

Hybrid Records Management: How to Balance Paper and Digital

SureOakJun. 20, 2025 | Records Management, Scanning
Securely storing your documents doesn’t necessarily mean throwing away all your hard copies. In some cases, physical records retention is a legal or regulatory requirement. With hybrid records management, you can save space and time through digitization without completely abandoning paper-based files. Understanding how to store both digital and physical documents effectively allows you to refine your approach, maximize searchability, and cut costs.
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5 Records Management Tips That Save Money

5 Records Management Tips That Save Money

SureOakJun. 20, 2025 | Get Organized, Records Management, Retention Schedule
How can organizations trim their record-keeping expenses without sacrificing compliance and data control? We share five actionable tips for smart records management cost savings that maintain minimal costs without compromising on security and compliance.
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What is ITAD (IT Asset Disposition)?

What is ITAD (IT Asset Disposition)?

Corodata TeamApr. 14, 2025 | Records Management, Shredding
As businesses become more tech-dependent, a major hurdle emerges: safe and responsible asset disposal of obsolete technology. Think about all those old servers and software licenses. What happens to your it assets? Getting rid of old computers is only half the battle. What about all that private information? Companies need to think about that too.
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