File Tips

News, tips, and advice from your information management experts

What business documents NOT to Shred

What business documents NOT to Shred

Editor’s Note: This What documents not to shred post, originally published on March 23, 2017 has been updated for accuracy and up-to-date information. Secure document destruction is a regular habit for records managers in a time when business data leaks are rampant, and especially during tax season. Shredding is only one aspect of records management; […]
What Is an Audit Trail? Everything You Need to Know

What Is an Audit Trail? Everything You Need to Know

Is your company following its own rules? Are your company’s processes fit for purpose? Is your business set up to reach its potential? Answering these questions is critical to growth, which is why internal and external auditing processes are so important. The audit trail is a crucial aspect of any in-house or independent auditor that […]
Record Retention Guidelines: How Long Should You Keep Documents? (Free Downloadable Guide)

Record Retention Guidelines: How Long Should You Keep Documents? (Free Downloadable Guide)

Accumulating records and documents can pose a dilemma for individuals and businesses, as it can be difficult to determine how long to retain them before disposing of them. However, keeping records for too long can lead to cluttered spaces and excessive storage expenses, while disposing of them too soon may expose legal and financial risks. […]
How to Create a Hybrid Record System: Physical and Digital Records

How to Create a Hybrid Record System: Physical and Digital Records

In the modern era, businesses and organizations are increasingly transitioning from physical to digital records. While digital records offer numerous advantages such as ease of access, enhanced security, and reduced storage costs, the complete digitization of all records is not always feasible or desirable. Enter the hybrid record system—a practical solution that combines the strengths […]
What Does a Retention Schedule Detail? (Free Downloadable Guide)

What Does a Retention Schedule Detail? (Free Downloadable Guide)

The United States requires employers to maintain a range of documents for a set period before they can be properly disposed of. HR departments need to know what a retention schedule detail, how long to keep employee files, and form a record retention schedule to ensure compliance with several Federal Government laws. Your HR records […]
Do’s & Dont’s For Shredding Documents

Do’s & Dont’s For Shredding Documents

What you need to know about Proper Document Shredding Crimes such as identity theft, business espionage and financial fraud are on the rise. To protect personal and sensitive information pertaining to your business, in-house or off-site document shredding is a must. Consider these dos and don’ts.
Why Electronic Media Destruction is Key to Protecting Your Data

Why Electronic Media Destruction is Key to Protecting Your Data

Learn why electronic media destruction is so crucial for keeping your data safe in Corodata’s essential guide. Click to find out the best ways to wipe the slate clean.
What is Records Storage? Compare Records Storage and Management Options (Free Downloadable Guide)

What is Records Storage? Compare Records Storage and Management Options (Free Downloadable Guide)

To understand what is records storage and its importance, imagine a business without paper. It’s hard, right? Even as technological advances have made it more viable to adopt “paperless” technologies, offsite records storage is still integral to your organization. Within your office, you may have a collection of: Client files Personnel documents Vital business records […]
Everything You Need to Know About Going Paperless (Free Downloadable Guide)

Everything You Need to Know About Going Paperless (Free Downloadable Guide)

Companies looking for more robust and responsive record-keeping systems should strike a balance between paper and digital, and find a true “sweet spot” with going paperless.
What Media Vaulting Means in the Digital Age? (Free Downloadable Guide)

What Media Vaulting Means in the Digital Age? (Free Downloadable Guide)

In the fast-paced digital era, data is one of the most valuable assets held by businesses. Approximately 70% of businesses claim most or all of their decisions are made by data, but how do you protect this valuable asset from others? This is why media vaulting is critical to your data protection architecture.