File Tips

Starting a small business or running a larger corporation heaps tremendous responsibility on your shoulders. With over 10.5 million small businesses formed since 2021, it’s easy to forget your internal data security. Developing a records retention policy is essential to complying with your legal requirements and keeping your secrets safe. But what are your compliance […]

Companies looking to store records offsite might think a self-storage unit is the perfect solution. On the surface, these facilities appear to be a convenient and relatively safe option, but don’t be fooled. Self Storage risks including theft, breaks ins, and fire or flood damage make them a risky place to store confidential information. One […]

Recent IBM data breach cost reports show that the average cost of data breaches has reached $4.35 million, roughly a 13% increase from 2020. This number doesn’t even account for the incalculable costs of data breaches, such as operational downtime, brand reputation damage, customer distrust, and loss of valuable intellectual properties and trade secrets.  In […]

California businesses can no longer afford to push records management compliance to the back burner. Here’s what you need to know »

Our most pressing business issues intersect when an organization must answer the five W’s and one H for their firm’s plan on the subject of protecting and securing their information. This planning process becomes even more complex while working to comply with an array of legislation in order to avoid lawsuits. All of these complexities […]

It’s easy to start a records management program, and you’ll see immediate benefits. First of all, your office will be more organized and productivity will increase. Equally important, you’ll sleep better at night knowing important documents and records are securely stored. Start a records management program and you’ll boost the bottom line A June 2017 […]

You might think that a self-storage unit is an appropriate place to keep irreplaceable business records. You only need to watch the news, however, to realize that kind of thinking will leave you vulnerable to theft, poor maintenance, and flooding—all of which could be avoided.

Will your document storage practices keep your company out of legal hot water? The answer may surprise you. Check out our checklist to see where you’re winning and where you need to catch up. (Hint: Check each item off that you have covered to tally up your score.) 1. Several Layers of Security You have […]

Records are information assets that can hold great value for your organizations but also pose several risks. Record Storage plays an important role in protecting the future of the organization and its stakeholders. Here are the top ten reasons to move inactive records to an off-site facility:

The practice of records management can be likened to Maslow’s hierarchy of needs—the best-known theory of motivation that lists Safety, Belonging and Self-Actualization as terms to describe the pattern through which human motivations usually move. Similarly once your sensitive documents are secure, the motivation for Records Managers to use and manage their archival records in a safe, orderly, offsite environment is the next step. The question then becomes, how does a company keep up with the various stages of its records’ lives?