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File Tips

News, tips, and advice from your information management experts

Weighing the Pros and Cons Of Records Storage At The Office

Corodata TeamDec. 01, 2014 | Records Storage
Every business starts out by storing all of its records at its own office. As the vital records grow and grow, most businesses progress to moving some records to an off-site location.
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10 Must-Ask Questions For Law Firms

Corodata TeamNov. 26, 2014 | Compliance, Records Management
For law firms, there are important considerations for protecting and storing paper records as well as those for electronic records. While paper documents might not deteriorate as quickly as the data on compact discs or magnetic tapes, there are still some vital points to keep in mind. 1. Do you have a consistent filing method […]
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Get up to speed on HIPAA compliance for 2015

Corodata TeamNov. 25, 2014 | Compliance, Medical Records
On October 31, the U.S. Department of Health and Human Services Office of Inspector General (OIG) released its 2015 Work Plan . While the scope of the Work Plan is broad, you should know about several areas of special attention, related to HIPAA enforcement, which in recent years has become far more pro-active and aggressive.
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Do’s & Dont’s For Electronic Media Storage And Rotation

Corodata TeamNov. 15, 2014 | Compliance, Data Breach
Dos And Don’ts of Proper Electronic Media Storage And Rotation Successfully managing the modern world of risk means that vital information must be protected and accessible at a moment’s notice. Use the following dos and don’ts as a planning guide for electronic media storage.
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The Truth About Data Breaches

Corodata TeamOct. 24, 2014 | Data Breach
A recent report in the New York Times indicates that the data breach which occurred at Target last year ultimately cost the company around $148 million. The story made headlines in part because so many average consumers shop at Target, many of which didn’t even think it was possible for their information to be compromised in […]
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Why It’s Important to Destroy Documents According to a Retention Schedule

Corodata TeamSep. 23, 2014 | Retention Schedule
As a business, there are certain rules and regulations you have to follow to stay on the right side of the law. One of the most common issues that arises is destroying documents on a proper retention schedule. There are naturally going to be some documents that you want to keep permanently (such as, audit […]
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Four signs to retire those personal paper shredding machines

Corodata TeamAug. 22, 2014 | Shredding
[Breaking News] The personal paper shredding machines you are using for business are slow and inefficient. If you’re nodding your head and thinking, “I know that!” Did you also know that they do not properly dispose of your confidential information? As if those weren’t enough reasons to ditch your personal paper shredding machines, these little […]
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Even Lawyers Can Get Hacked: Infamous Law Firm Data Breaches

Corodata TeamAug. 06, 2014 | Data Breach
How many data breaches occurred in 2013? Writer John Hawes reports, “In 2,164 separate incidents, over 822 million records were exposed…Four of those breaches made the all-time top ten and almost half involved the loss of password data. Hacking accounted for almost 60% of incidents, and over 70% of leaked records.” With the overwhelming amount […]
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Worst Data Breaches in Healthcare

Corodata TeamAug. 04, 2014 | Compliance, Data Breach
If you are in the medical field, you understand that there are laws in place to protect your client’s information. After a data breach occurs, it is difficult to recuperate patient trust, and if a lawsuit is filed against your medical business, the financial losses can be devastating. Just the Health Insurance Portability and Accountability […]
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Data Breaches: Risks Around Your Office You Never Thought Of

Corodata TeamJul. 02, 2014 | Data Breach
Data breaches can happen in every office, unknowingly. How is this possible? In Marc Emery’s article for Forbes Magazine, Paper Chase: The Huge Security Risks Now In Your File Room, he says, “Paper is still a highly integrated part of day-to-day operations across almost every industry. Organizations that don’t take secure storage and destruction of […]
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