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News, tips, and advice from your information management experts

What Happens After Your Records Go Offsite? A Step-by-Step Guide for Businesses

What Happens After Your Records Go Offsite? A Step-by-Step Guide for Businesses

Vy TranAug. 20, 2026 | Records Management, Records Storage
Offsite records storage doesn’t mean giving up access. See the eight steps behind pickup, secure storage, retrieval, and certified destruction.
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How Long Should HR Keep Employee Records, and Where Should They Be Stored?

How Long Should HR Keep Employee Records, and Where Should They Be Stored?

Vy TranAug. 07, 2026 | Records Storage, Retention Schedule
Personnel files, payroll records, and tax documents all need different retention timelines. This guide breaks down what HR should keep and for how long.
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Improving Healthcare Compliance Through On-Demand Document Scanning

Improving Healthcare Compliance Through On-Demand Document Scanning

Vy TranAug. 01, 2026 | Medical Records, Scanning
Healthcare organizations face strict HIPAA requirements for protecting patient records, but many still rely on paper archives, which create compliance gaps. This guide explains how the approach supports healthcare compliance and what to look for in a medical records scanning partner.
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Why IT Asset Disposition Matters for Compliance

Why IT Asset Disposition Matters for Compliance

Vy TranJul. 27, 2026 | Compliance, Data Protection
IT asset disposition compliance is the practice of making sure computers, drives, and phones are wiped and destroyed thoroughly when they’re retired. But while most organizations already have policies in place for destroying sensitive paper records when it’s time, that same rigor rarely extends to retired IT devices.
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Improving Legal Archive Access While Maintaining Chain of Custody

Improving Legal Archive Access While Maintaining Chain of Custody

Vy TranJul. 20, 2026 | Data Protection, Records Management
Law firms should never have to choose between retrieving an archived record quickly and maintaining a defensible chain of custody. When an attorney needs a closed file the afternoon before a hearing, retrieving it fast matters. With the right chain-of-custody controls in place, they work together instead.
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The Hidden Costs of Slow Document Access for Law Firms

The Hidden Costs of Slow Document Access for Law Firms

Vy TranJul. 17, 2026 | Get Organized, Records Management
Law firms can spend a surprising amount of time looking for documents. These small delays add up across an entire practice, quietly draining billable revenue the firm can never recover. It’s why law firm document management deserves a close look.
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Build a Vital Records Inventory Before Disaster Season

Build a Vital Records Inventory Before Disaster Season

Vy TranJul. 03, 2026 | Records Management
Many organizations have a continuity plan to address disasters, but is there also a documented inventory of their most critical records? A vital records inventory identifies what an organization needs to keep running. Building it ahead of disaster season is a core part of disaster preparedness and the foundation of any workable business continuity planning.
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Confidential Documents Your Business Should Shred, Not Throw Away

Confidential Documents Your Business Should Shred, Not Throw Away

Corodata TeamJun. 12, 2026 | Compliance, Shredding
Secure shredding prevents identity theft, data breaches, and compliance violations; for regulated industries, it’s the difference between routine disposal and a reportable incident.
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Mid-Year Records Audit: Are You Prepared for the Second Half of the Year?

Mid-Year Records Audit: Are You Prepared for the Second Half of the Year?

Corodata TeamJun. 09, 2026 | Get Organized, Records Management
By mid-year, most organizations have already created hundreds or thousands of new records. Instead of waiting until year-end to organize files, a mid-year audit gives your business time to fix problems while they are still manageable.
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Records Audit Readiness Checklist: Is Your Records Management Program Prepared?

Records Audit Readiness Checklist: Is Your Records Management Program Prepared?

Corodata TeamMay. 08, 2026 | Records Management
Use this records audit readiness checklist to evaluate your records management program, identify compliance gaps, and improve retention, storage, retrieval, and destruction practices before audit time.
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