Store your business’ essential documents securely offsite to save space and ensure compliance.
Protect your business’s digital media in a secure, climate-controlled vault.
Preserve the safety and integrity of biological samples, pathology slides, and critical medical materials with secure, climate-controlled storage.
Optimize storage for pallets and bulk items with secure, scalable solutions ideal for growing businesses.
Secure your essential records like wills, evidence, trusts, and legal documents in our vault.
Easily manage and track your inventory online with Corodata’s secure and user-friendly Client Portal.
Access your physical documents digitally with Corodata’s Scan on Demand service. Deliver secure, on-request scans directly to your device.
Digitize large quantities of documents efficiently with Corodata’s High Volume Scanning. Ensure quick, secure, and accurate conversion to digital files.
Securely access your digital and scanned documents anytime from your desktop, tablet, or phone with CoroVault.
Keep your business compliant and secure with our NAID-certified paper shredding services.
Securely dispose of IT assets with secure data destruction and responsible recycling.
Prevent data breaches with certified hard drive destruction, fully wiping data and ensuring compliance.
Host a shred event to provide secure shredding services to your community at a central location with our mobile shred truck.
We offer a range of secure, locked shred bins and consoles designed to safely store confidential documents and files. Explore our available options today!
Stay informed with the latest records management tips, industry news, and expert insights.
Unlock free exclusive ebooks, templates, and checklists to streamline your business operations.
Access free on-demand webinars to master Corodata’s client portal.
This guide reveals exactly which business records to keep and for how long.
Safeguard your business operations and speed up recovery during a crisis by completing this disaster recovery plan.
Easily maintain HIPAA compliance with our comprehensive checklist.
Since 1948, we have delivered secure records management solutions to help businesses confidently protect and manage their information.
At first glance, full digitization of your records seems like the obvious move. You can find anything instantly, gain access to documents from any device, and finally turn that file room back into usable office space. But getting there is another story.
Someone has to organize, prep, index, and scan thousands of documents before any of that happens. When costs add up and timelines stretch beyond expectations, digitization projects often stall before delivering any real value.
On-demand scanning offers a smarter path. Instead of tackling your entire archive, you keep paper records in secure storage and request scans only when documents are needed.
It’s a flexible, cost-effective approach that lets you build a digital archive gradually, on your own timeline.
A full digitization project means converting your entire archive of physical files into digital format in one single, large initiative. Before any document can be scanned, there’s significant prep work: sorting and organizing records, and removing staples and bindings.
Files must then be labeled and indexed so they’re searchable after scanning. The scale can be staggering, and depending on the size of the organization, you may be talking about thousands or even millions of individual documents.
All of this requires:
Since the payoff doesn’t come until the project is complete, full-digitization projects require a substantial upfront investment without delivering any immediate operational benefits.
With staff time, equipment costs, and vendor fees, the high upfront costs add up and hit before you see any return on your investment. The long timelines compete with day-to-day operations, and with staff pulled into digitizing documents, your organization is stretched thin in other areas. You also need a dedicated space for digitization work, which adds to the overall disruption.
Research consistently shows that only a small percentage of records account for the vast majority of retrievals.
Most documents in an archive are rarely, if ever, accessed. Many organizations realize, after a full digitization project is complete, that they spent a significant amount of time and money scanning records that almost nobody needed.
On-demand document scanning takes a different approach. Rather than making a single large capital investment or dealing with the complexity of a bulk scanning project, on-demand document scanning is a cost-effective model that delivers the same end benefit: digital access to your records.
With on-demand scanning, instead of scanning everything upfront, you scan only what’s actually requested. Paper records stay in secure offsite storage until they’re needed, and when a document is requested, a scan request is submitted, and the digital file is delivered quickly.
You get the document you need, when you need it, and your digital archive grows organically over time, making this approach a practical entry point into digital document management without the overhead of a large-scale project.
NOTE: This approach works for any size business, whether you’re a small business with a single filing cabinet or a large organization with decades of legacy records.
There are some situations where on-demand document scanning is especially valuable. Since many organizations need only a small percentage of their records at any given time, on-demand scanning is a practical solution for businesses seeking digital access without the cost and disruption of full digitization.
When on-demand scanning is paired with secure offsite document storage as a complete business records management solution, you get the combined benefits of both. A hybrid approach like this gives you the security and compliance benefits of physical storage alongside the convenience of digital access, without paying for more than what you need.
Physical records are stored safely in a secure, climate-controlled facility while remaining retrievable at any time. When a document is needed, the retrieval and scanning process is fast. You’re not waiting weeks to access a record.
For regulated industries, this model is especially valuable because it meets the physical retention requirement while still delivering fast digital access when needed.
Through secure document scanning and offsite storage, security protects both sides of this combined approach.
Corodata offers secure storage and professional document scanning services to handle both sides of the hybrid model. Our flexible on-demand scanning helps organizations modernize their paper records management without the challenges of a large-scale digitization project.
To learn how document scanning services can work for your organization, contact Corodata today to get started.
As your company grows and industry regulations change, document shredding protocols have also adapted. How knowledgeable are your employees about these practices?
