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File Tips

News, tips, and advice from your information management experts

Don’t Let Disaster Strike. Protect Business Documents.

Corodata TeamApr. 29, 2013 | Records Management
Editor’s Note: First in a three-part series, What is Records Management?, where we outline significant RIM features: Protect Business Documents, Lifecycle and Business Strength. Who would have thought that Winnie-the-Pooh would wind up in court trying to explain his way around shoddy record management? Well, it wasn’t exactly Pooh himself, but his expensive lawyers defending […]
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Five Procedures Every Records Manager Should Follow

Five Procedures Every Records Manager Should Follow

Corodata TeamMar. 26, 2013 | Records Management
Regardless of size, properly stored records add intrinsic value to your organization. Every member of your staff is a potential “record creator,” and this leads to the need for Records Information Management (RIM). Larger companies may employ a certified records manager, but even the smallest and even virtual firms need a good system of records […]
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Learn About Records Management

Corodata TeamMar. 12, 2013 | Records Management
Each day your business creates data, whether it be client files, personnel documents, financial data or legal information. Keeping up with these records is crucial, yet can be challenging. Aside from having the proper amount of space it takes to securely store documents, you also need to have an organizational system in place that allows […]
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Eight Easy Steps to a More Organized Desk

Eight Easy Steps to a More Organized Desk

Corodata TeamFeb. 25, 2013 | Get Organized
Consider the current statistics: The use of office paper has tripled since the birth of the computer. The average office employee spends 1.5 hours a day (6 weeks per year) looking for misplaced things. Then there is the 21% of Americans who have missed vital work deadlines due to clutter. Nearly half say that disorganization […]
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Questions Information Managers will ask in 2013

Corodata TeamDec. 27, 2012 | Scanning
Questions Information Managers will ask in 2013 Based on the thousands of conversations this year and decades of experience in the information management field, Corodata predicts these questions will be uttered a bunch in 2013. 1. What’s my data telling me? Data is flying at us all in alarming frequency and growing. What is harder […]
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Tame Your Data Dragon in Four Steps

Corodata TeamOct. 19, 2012 | Data Protection
The amount of information, paper and digital, we are creating and trying to manage these days is simply terrifying, just like a dragon. Our IT friends are hanging on for dear life, while our Records Managers are being bombarded with initiatives to improve the flow of records without spending money and with less staff. Unfortunately, […]
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Is storing data in the cloud your best option?

Corodata TeamSep. 24, 2012 | Data Protection
With last week’s Dreamforce conference, the cloud computing industry event of the year, the buzz about the cloud is in the air. Many business and IT professionals flocked to Dreamforce to evaluate new cloud computing software and to obtain some guidance on distinguishing one solution from another By definition, the cloud is merely a fancy […]
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Give Your Files a High 5

Corodata TeamJun. 28, 2012 | Get Organized
A Records Management Veteran’s Approach to Getting and Staying Organized. (Part 2) Adopt these 5 ideas to really use your documents—not just store them. In last month’s newsletter, Do it like Dewey, we looked at the Dewey Decimal System as an example of an effective records management system (possibly the most effective in the world). […]
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Do it Like Dewey!

Do it Like Dewey!

Corodata TeamMay. 23, 2012 | Get Organized
Part one of A Records Management Veteran’s Approach to Getting and Staying Organized series. Organize your files library-style You may think that the Dewey Decimal System (DDS) is complicated and daunting to understand. But you have to admit that it works. Any time you’ve needed a book (or any other media) in your school, college […]
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4 Reasons To Scan Your Archives

Corodata TeamFeb. 21, 2012 | Scanning
Scanning is one of the hottest topics in the information management world. Bosses want it, staff members struggle to get it done, copy machines claim to be up for the job, but the verdict almost universally ends up that it is simply too expensive to scan archives—with only four little exceptions. 1. Records are Retained […]
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