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News, tips, and advice from your information management experts

IT Asset Lifecycle Management: When and How to Retire Aging IT Equipment

IT Asset Lifecycle Management: When and How to Retire Aging IT Equipment

Corodata TeamAug. 15, 2025 | Data Protection, Shredding
Outdated equipment slows down operations and inflates costs. This guide walks you through the IT asset retirement process. You’ll learn when to retire aging IT equipment and how to do it securely.
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What Happens to Your Business Data After You Recycle Electronics?

What Happens to Your Business Data After You Recycle Electronics?

Corodata TeamJul. 24, 2025 | Data Protection, Shredding
Many believe that electronics recycling wipes files automatically, removing all traces of sensitive data. That’s a dangerous assumption. The reality is that when you recycle devices, your data may still remain on those hard drives. This leaves your data exposed for criminals or unauthorized users to access. Remember, it’s not just about clearing files. It’s about destroying every digital breadcrumb.
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How to Create an IT Asset Disposal (ITAD) Policy for Your Business

How to Create an IT Asset Disposal (ITAD) Policy for Your Business

SureOakJul. 09, 2025 | Data Protection, Shredding
IT asset disposal is necessary for any organization looking to ensure the secure management of outdated IT equipment. It encompasses everything from protecting sensitive data and complying with privacy regulations to practicing good environmental stewardship and recovering value from end-of-life technology. Implementing an asset disposal policy offers your business peace of mind.
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Hybrid Records Management: How to Balance Paper and Digital

Hybrid Records Management: How to Balance Paper and Digital

SureOakJun. 20, 2025 | Records Management, Scanning
Securely storing your documents doesn’t necessarily mean throwing away all your hard copies. In some cases, physical records retention is a legal or regulatory requirement. With hybrid records management, you can save space and time through digitization without completely abandoning paper-based files. Understanding how to store both digital and physical documents effectively allows you to refine your approach, maximize searchability, and cut costs.
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5 Records Management Tips That Save Money

5 Records Management Tips That Save Money

SureOakJun. 20, 2025 | Get Organized, Records Management, Retention Schedule
How can organizations trim their record-keeping expenses without sacrificing compliance and data control? We share five actionable tips for smart records management cost savings that maintain minimal costs without compromising on security and compliance.
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What is ITAD (IT Asset Disposition)?

What is ITAD (IT Asset Disposition)?

Corodata TeamApr. 14, 2025 | Records Management, Shredding
As businesses become more tech-dependent, a major hurdle emerges: safe and responsible asset disposal of obsolete technology. Think about all those old servers and software licenses. What happens to your it assets? Getting rid of old computers is only half the battle. What about all that private information? Companies need to think about that too.
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Essential Laws & Policies Every Records Manager Should Know

Essential Laws & Policies Every Records Manager Should Know

Corodata TeamMar. 26, 2025 | Compliance, Records Management
We outline more than 20 essential data laws and policies that every records manager should understand and review some best practices for records management compliance.
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5 Document Scanning Mistakes Your Business Can Make and How to Avoid Them

5 Document Scanning Mistakes Your Business Can Make and How to Avoid Them

Corodata TeamMar. 21, 2025 | Records Management, Scanning
Many businesses make costly errors during the scanning process, which can lead to security risks, compliance issues, compromised information, and wasted resources. Avoiding these five document scanning mistakes will help keep your records management system organized, efficient, and legally compliant.
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Navigating Records Management During Tax Season

Navigating Records Management During Tax Season

Corodata TeamMar. 07, 2025 | Records Management
Following tax record retention guidelines can simplify tax season for your organization. These practices ensure compliance with IRS record retention regulations while safeguarding financial documents.
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Top 10 Records Management Trends in 2025

Top 10 Records Management Trends in 2025

Corodata TeamFeb. 21, 2025 | Compliance, Records Management
Stay ahead of the curve about records management trends. See how innovation is transforming records storage, sharing, and information management overall.
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